Posted: October 27th, 2022

leadership and management

project 

Guidelinefor Gap Assessment BSBPMG522

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Part 1
Q1
Student needs to use one sentence to explain the use of each project management tool.
The project management tools such as Gantt Chart, WBS and Risk Management Plan etc.

Q2
Project WBS
Project budget

Q3
Use your response to the following question in the project plan

Q4

Q5

one sentences or two for each.

Q6

Part 2
In the part, student can use the response in the project plan to address the following requirements.

PROJECT REVIEW AND LEARNING
Instructions to Students
Once the Project has been finalised (in theory), students will be required to describe the project
review and their learning from the project and the outcomes of the project in the area below:
Students have 30 minutes to complete this section.

From the project, my findings in reviewing the project; the learning and the outcomes of
the project have been:

STUDENT CAN TALK ABOUT WHAT THEY HAVE ACHIEVED AND THE LESSONS THEY
LEARNED ACCORDING TO THE FINAL REPORT.

Student

Gap Assessment for

BSBPMG522 Undertake Project
Work

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 2

WRITTEN QUESTIONS

Instructions to Students

Students are to complete all 6 Written questions.

A time limit of 60 minutes will be provided to answer all 6 questions.

This is an open book activity and students can use a variety of sources of information to
answer the questions. Any reference to sources materials on the internet, must be listed.

Assessors will provide students with the due date for this assessment.

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 3

Question 1

Provide five examples of project management tools and explain how each of these tools
contribute to the success of a project in the template below:

Project Management tool How each of these tools contribute to a

project’s success

Question 2

What types of documents are commonly used in defining the parameters of a project?

Please list at least 2.

Question 3
Explain in 25 words or more processes for identifying and managing risk in a project.

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 4

Question 4
Explain in 20 words or more your organisation’s mission, goals, objectives and operations
and how projects relate to each of these.

If you do not have an organisation that has mission, goals, objectives and operations, please
source an organisation through the internet and explain their mission, goals and objectives
and operations and how projects would relate to each of these.

Include in your explanation what would happen if a project did not align with an
organisation’s mission, goals, objectives and operations.

Question 5
Explain in 20 words or more your organisation’s (or an organisation that you have sourced
through the internet) procedures and processes that are relevant to managing a project,
which includes the areas below:

Project Area Detail the key points relating to project management
procedures and processes for each area

Lines of authority and
approvals

Quality assurance

Human resources

Budgets and finance

Record keeping

Reporting

Question 6
Provide a minimum of 4 legislative and regulatory requirements in relation to project work,
including work health and safety (WHS) requirements

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 5

RESULTS SHEET – To be completed by the assessor

Student Name:

Trainer/Assessor Name:

Date of Assessment:

Unit of Competency: BSBPMG522 Undertake project work

Tasks
Response

Comments
Satisfactory Not Satisfactory

Question 1

Question 2

Question 3

Question 4

Question 5

Question 6
Were source references
provided? Y / N

Feedback to Student:

Student’s overall
performance is:

 Satisfactory  Not Satisfactory

Is re-assessment
necessary?

 Yes  No

Trainer/Assessor
Signature:

Date:

Student Signature: Date:

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 6

PROJECT ASSESSMENT

Instructions to student

1. Based on the email below, you are to develop a Project Plan, which will need to include:
• project scope
• project stakeholders, including own responsibilities
• relationship of project to organisational objectives and other projects
• reporting requirements
• resource requirements
• deliverables
• work breakdown
• budget and allocation of resources
• timelines
• risk management
• recordkeeping and reporting

2. You may use your own Project Plan, or complete the Project Plan Summary template

provided.

3. During the Project, you will be required to demonstrate that you are able to consult and
communicate with the relevant stakeholders you have identified in your project plan.

4. You will need to be observed setting up a meeting with other key stakeholders (who can

either be your class mates, or other nominated people).

5. Your Assessor will observe you consulting and communicating and document their
observations using the Observation Checklist document, on page 9

6. You have 8 hours to research; consult and communicate and complete the Project Plan.

7. Once the Project Plan has been theoretically achieved, you will need to complete the

document ‘Project Review and Learning Document’

8. Your assessor will provide you with your assessment submission due date.

Project Assessment

Project Assessment
• Project Plan Summary
• Observation Checklist
• Project Review and Learnings document

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 7

EMAIL – STUDENT’S – PLEASE READ

To: You

From: tina.hughes@cbsa.com.au

Date/time: August 1st, 8.05am

Subject: Project Brief

To You,

Thank-you for agreeing to lead this project on such short notice. As you know, our annual charity events are
a big part of our community engagement strategy and from experience, they can be a lot of fun to plan!
Beyondblue are an amazing charity, so it will be fantastic that we can raise some much-needed funds for
them.
We are looking at this charity event to be completed in the next 6 weeks. As you are aware, our organisational
goals and objectives are to provide quality care for our customers and we would like to demonstrate this with
our annual charity event.
As far as the dinner dance goes, I am thinking that the following activities will be a must:
 Dinner and drinks
 Dancing
 Prize raffles
 Merchandise store
 Beyondblue information stalls or other creative ways to share information
I did make some preliminary calls to venues and obtained the following quotes:
 Arc convention centre: $15,000 (room + food and drinks package for 50 people)
 Gala ballroom at the Tivoli: $10,000 (room + food and drinks package for 100 people)
 Hilton paradise function room: $25,000 (room + food and drinks package for 150 people)
Of course, you and the project team can decide the finer details, but these activities and quotes a starting
point. Please provide details in your Project Plan of the budget requirements for everything that you will
need for this event.
As you are aware, we will need to recruit some staff for this event – to manage everyone.
I look forward to seeing your draft project plan and we can discuss details further in the project planning
meeting.

Kind Regards,

Tina Hughes

Sales and Marketing Manager
300 Fictional Way, Sydney, NSW 2000
Phone: 1800 111 222
www.cbsa.com.au

Home

Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 8

  • PROJECT PLAN SUMMARY TEMPLATE
  • Students – : you may either source your own Project Plan template, or use the template below
    to detail the requirements for the Project.

  • Project Scope
  • Scope of Work
  • Project Stakeholders and their responsibilities
    Stakeholder Work breakdown

    Responsibility
    Reporting
    Requirements

    Timeline for
    Deliverables

    Organisational Objectives and relationship to Project

    Organisational Objective Project Relationship

    Resource requirements and budgetary costs

    Resource Requirement Budget

    Risk management

    Identified Risks Risk Management

    Communications Plan

    Communication Medium Relevant stakeholders Timeline for
    communications

    Wall Street College
    BSBPMG522 Undertake Project Work Gap Assessment
    Student Gap Assessments 9

    Achieving Project Deliverables

    Initiatives/Solutions offered to support
    stakeholders achieve deliverables

    Relevant stakeholders

    Record Keeping

    Records Stakeholder Responsibility

    DOCUMENT ACCEPTANCE and FINALISATION RELEASE NOTICE

    The Project Plan is a managed document. This document is authorised for release once all signatures have
    been obtained.

    PREPARED: DATE:___/___/___

    (for acceptance) (, Project Manager)

    ACCEPTED: Tina Hughes DATE:___/___/___

    (for release) (Project Sponsor, )

    Wall Street College
    BSBPMG522 Undertake Project Work Gap Assessment
    Student Gap Assessments 10

    CONSULT AND COMMUNICATE PLANNING MEETING

    Student’s Instructions:

    STUDENTS WILL NEED TO DEMONSTRATE THAT THEY ARE ABLE TO CONSULT AND COMMUNICATE
    WITH THEIR STAKEHOLDERS.

    Assessors will observe you consulting and communicating with stakeholders.
    During the observation, the assessor will be assessing whether the student is able to:
     Provide an overview of the purpose of the project, explaining how the project meets

    organisational objectives and aligns with related projects
     Provide an overview of each section of the plan
     Use consultative techniques to allow the project team to be engaged and express their

    ideas
     Explain your roles and responsibilities, and the project teams’ roles and responsibilities

    clearly
     Collaborate with the team to finalise roles, activities, timelines and the budget
     Use effective negotiation skills to decide on final roles, activities, timelines and the

    budget
     Seek clarity from the project sponsor when issues arise during the meeting.
     Use effective listening and questioning skills to seek information, clarify information

    and confirm understanding
     Ask for final approval of the budget and plan from the project sponsor
     Provide appropriate support to project team members throughout the meeting
     Use open body language and clear verbal communication throughout the meeting
     Adhere to relevant organisational and legislative requirements throughout the meeting

    Wall Street College
    BSBPMG522 Undertake Project Work Gap Assessment
    Student Gap Assessments 11

    OBSERVATION CHECKLIST

    Student’s name

    Assessor’s name

    Unit of competency

    BSBPMG522 Undertake Project Work

    Assessment period

    Start date: End date:

    Time

    30 minutes

    Describe the context and any
    possible implications

    During the demonstration of skills, did the
    student perform the following?

    Yes No Comment

    Provide an overview of the purpose of the
    project – explaining how the project meets
    organisational objectives and aligns with
    related projects.

    Provide an overview of each section of the
    plan.

    Use consultative techniques to allow the
    project team to engage and express their ideas

    Explain each person’s role and responsibilities

    Collaborate with the team about their roles,
    activities, timelines and each budget
    requirement

    Use effective negotiation skills

    Seek to clarify issues when they arise from
    Project Sponsor and seek final approval from
    Project Sponsor

    Using effective listening and questioning skills

    Provide support to project team members

    Use open body language and clear verbal
    communication

    Demonstrate an understanding of
    organisational and legislative requirements

    Feedback to student:

    The student’s observation performance was:
    Satisfactory Not satisfactory

    Student’s signature: ………………………………………………….. date ……………………….

    Assessor’s signature: ……………………………………………….. date ……………………….

    Wall Street College
    BSBPMG522 Undertake Project Work Gap Assessment
    Student Gap Assessments 12

    PROJECT REVIEW AND LEARNING

    Instructions to Students

    Once the Project has been finalised (in theory), students will be required to describe the project
    review and their learning from the project and the outcomes of the project in the area below:

    Students have 30 minutes to complete this section.

    From the project, my findings in reviewing the project; the learning and the outcomes of
    the project have been:

    Wall Street College
    BSBPMG522 Undertake Project Work Gap Assessment
    Student Gap Assessments 13

    RESULTS SHEET – To be completed by the assessor
    Student Name:
    Trainer/Assessor Name:
    Date of Assessment:

    Unit of Competency: BSBPMG522 Undertake Project Work

    Tasks
    Response
    Comments
    Satisfactory Not Satisfactory

    Project Assessment

    • Project Plan

    Project Assessment

    • Observation Checklist

    Project Assessment

    • Review and

    Learnings document

    Were source references provided? Y / N
    Feedback to Student:

    Student’s overall performance
    is:

     Satisfactory  Not Satisfactory

    Is re-assessment necessary?  Yes  No

    Trainer/Assessor Signature: Date:

    Student Signature: Date:

      PROJECT PLAN SUMMARY TEMPLATE
      Project Scope
      Project Stakeholders and their responsibilities
      Scope of Work

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