Unit III Course Project- Project Management

· Instructions

Wrapping up the Project Overview

In Unit II, you were required to complete components 1.1–1.3 in the Project Overview section. As you receive feedback from your professor, be sure to make improvements to your project plan.

In Unit III, you are required to complete the rest of the Project Overview section (components 1.4–1.7) from your project plan. For this assignment, refer to your unit lesson and required unit resources to advance your project plan. You should now have the components from Unit II already developed (see below).

1. Project Overview (due in Unit II)

· 1.1 Purpose, Scope and Objectives, and Business Case (due in Unit II)

· 1.1.1 Scope (due in Unit II)

· 1.1.2 Statement of Work (SOW) (due in Unit II)

· 1.1.3 Business Case (due in Unit II)

· 1.2 Project Deliverables (due in Unit II)

· 1.3 Project Organization (due in Unit II)

For this assignment, continue this section by completing the components listed below.

1. 1.4 Work Breakdown Structure (WBS): Provide a WBS for the project, including all key deliverables and work packages.

4. 1.4.1 Task Description Documentation

4. 1.4.2 Organization Breakdown Structure (OBS): Include all cost accounts across cooperating departments in the organization.

1. 1.5 Responsibility Assignment Matrix (RAM): Include a copy of a RAM for the project that identifies all team members by WBS task code, including tasks for which they assume responsibility, notification, support, or approval upon completion.

1. 1.6 Work Authorization: Describe contract terms and conditions. Include all penalty clauses and specific events that will trigger execution of penalties. Include all notification information, including members of the organization to be notified of changes in contract terms.

1. 1.7 Work Charter

This assignment should be a minimum of two pages in length, not counting the title page and reference page. Be sure to use proper APA formatting. Citations are not required; however, if outside sources are used, make certain to provide in-text citations and references in APA format. For more elaboration on what you should include in your project plan, refer to pp. 539–542 in your textbook.

Running head: UNIT 1 PROJECT PROPOSAL 1

UNIT 1 PROJECT PROPOSAL 2

Unit 1 Project Proposal

Bobby Holman

Project Management

February 19, 2020

Unit 1: Project Proposal

The title of the proposed project is the ‘installation of a new information system for the organization” This is necessitated by the need to install new effective and efficient information systems for the organization. The organization needs to implement a new information system so as to improve its operations.

The project of installing a new information system will involve acquiring a new software package, upgrading of the existing software
, or converting the existing software product to a new different product, into the information system within an organization. The activities that will be undertaken include the purchase of new software or licensing of the preexisting software product. The items that will be purchased include desktop workstations and networked servers. The Information Technology (IT) department of the organization is expected to play a significant role in installing the new information system. IT department will assist in implementing the new product as well as supporting and maintaining it after being implemented.

The timeframe of the project will be for two months. This timeframe is adequate to implement a new information system. By the end of two months, it is anticipated that a new information system will have been installed at the organization.

The staff from the IT department will ensure the successful installation of a new information system for the organization. All departments of the organization will have to be affected by the changes in the information systems. Other than the IT department, representatives from departments that include finance, sales and marketing, operations, and product development will be fully involved in all project activities. A feasibility study will have to be conducted to find out whether the new information system is desirable for the organization taking into consideration strategic initiatives, cost-benefit
analysis, and long-term plans. The staff involved in the project will also carry out a system analysis to determine the major functions that will be performed by the new information system.

Reference

Aseev, E. A., Protasov, S. S., Tan, T. H., & Beloussov, S. M. (2019). U.S. Patent No. 10,496,416. Washington, DC: U.S. Patent and Trademark Office.

Voronkova, O. V., Kurochkina, A. A., Firova, I. P., & Bikezina, T. V. (2017). Implementation of an information management system for industrial enterprise resource planning. Revista ESPACIOS, 38(49).

�The first sentence is very important—no matter how impressive the information or discoveries in the rest of the essay, the reader must be “hooked” by the first sentence. Try to compose a first sentence that will pique the interest of the reader. Possibilities are a summary of what will follow, an illustrative anecdote, some background information, and a description, an example of a problem, or a definition.

Your paper could have benefited from a stronger introduction. The introduction should be written in a way to capture your reader’s attention with a “hook.” It should also indicate what your paper will be about and how you will approach the topic. With an introduction, you should have been putting forward the thesis statement to be defended and developed in the rest of your essay. It is not very clear what stance you were taking, as you omitted a clear thesis statement. Without which, you really do not have an essay, for it is a major component of the essay.

� [Awkward and vague phrasing—Please aim for greater clarity.]

�Your paragraph/discussions needed to be more organized. Ideas were presented randomly. New topic needs its own paragraph. A paragraph should be focused on a particular theme you want to emphasize/discuss—jumping about from theme to theme leaves doubt in your critical understanding of the topic you were discussing.

� [Your essay is missing a conclusion, which is a final paragraph much like the closing argument in a jury trial, containing information from earlier paragraphs, combining the previous “proof” into a firm decision by the jury (the reader). A good idea would be to add a paragraph here summing up what you have intended to communicate in the essay.]

Running head: PROJECT OVERVIEW 1

PROJECT OVERVIEW 5

Unit II

Course Project

Bobby Holman

Project Management

March 3, 2020

1. Project Overview

1.1 Purpose and Objectives of the proposed project

The organization is required to install new information systems. The organization is rolling out a project that is aimed at installing new information systems. The overall goal of the project is implement comprehensive and reliable information systems that will automate all organization’s processes. Other goals and objectives of the project include installation of information systems that will ensure that the organization’s information is always readily available to the decision makers and effectively collect the required data. The success criteria is the improved efficiency characterized by reduction in operational errors, the rate of processing information is fast, and efficient work flow two months after the new information systems has been implemented . The major project deliverables include purchase of new software, desktop workstations and networked servers.

1.1.1 Scope

The proposed project is necessary in that the current information system that is in place is not efficient enough. The information systems currently in use are also outdated. The organization has faced numerous challenges in its operations due to the existing information systems. The project will involve a number of activities. These activities will range from acquisition of the new information systems to implementation and maintenance. Some of the major constraints include financial constraints and lack of experts who are very well conversant with the new information system. Some of the techniques that were used to derive the requirements for the proposed project include brainstorming, interviews, focus group discussions, benchmarking, questionnaires and surveys. These techniques were useful in getting to know what the project required to start.

1.1.2 Statement of Work (SOW)

The key project milestones include procurement of new information systems and successful implementation of the new information systems. These milestones will indicate that the project is on course. The resources that will be required to start the project include financial resources and personnel. Some of the risks and concerns include the high costs involved and whether the new system will be fully compatible with the existing software. The acceptance criteria is when the new information system is fully functional and compatible with the software.

1.1.3 Business Case

Some of the business needs to be satisfied include the need to improve business operations and also the need to have an efficient system. A feasibility study was carried out and it was found out that the project is feasible in that the organization will gain a lot by implementing the new information systems. The internal and external forces that are likely to affect the project include the stakeholder perception, resources, price of the new information system etc. Despite the huge costs that will be involved, the organization will realize huge benefits after implementing it. The satisfaction of business needs will be determined by analyzing the outcome of the project.

1.2 Project Deliverables

Some of the major items or project features to be delivered after the project has been rolled out include purchase of new software, networked servers, and desktop workstations, compatibility between the newly installed software and hardware and successful installation of the most current information systems for the organization.

1.3 Project Organization

The project members will include project manager, project coordinator and six members who form the project teams. The roles of the project manager include developing a project plan, managing deliverables, recruiting project staff and assigning tasks to project team members (Heagney, 2016). The project coordinator will be responsible of supervising all project activities and ensuring that the project is progressing well (Meredith, Mantel & Shafer, 2017). The project team members will contribute to overall objectives of the project by completing the assigned tasks and providing expertise. The project organization hierarchy is that the project manager is at the top, followed by project coordinator and finally project team members. The reporting structure is such that the project team members report to the project coordinator. The project coordinator reports to the project manager.

References

Heagney, J. (2016). Fundamentals of project management. Amacom.

Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a managerial approach. John Wiley & Sons.