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 Sept-Oct_2018_ISP_ONLINE_R Sept-Oct_2018_ISP_ONLINE_R – Alternative Formats (6.275 MB)

Information security uses administrative, technical (logical), and physical controls to mitigate risks related to organization’s assets.  A policy is an administrative control. If no policy exist in the IT department, research shows that employees will default to a defacto policy.  A defacto policy means a policy that is in effect ,but not formally recognize.  To stop this for happening, It is important for students to understand how to take the cloud best practices discussed throughout this course and use them to create a cloud security policy.  Cloud security fundamentals and mechanisms is a huge part of the cloud security policy.  For this assignment, read the attached article: “Our Journey to the Cloud”.  Use the   

SANS email policy template

SANS email policy template – Alternative Formats

  to create a policy for the cloud.  Please note, the SANS policy is a template you can use to structure your policy.  If you are having trouble with the links above, these supporting documents can be found in the Cloud Policy Assignment Documents folder.  

Consensus

Policy

Resource Community

Email Policy

Free Use Disclaimer: This policy was created by or for the SANS Institute for the Internet community. All or parts of this policy can be freely used for your organization. There is no prior approval required. If you would like to contribute a new policy or updated version of this policy, please send email to

policy-resources@sans.org

.

Things to Consider: Please consult the Things to Consider FAQ for additional guidelines and suggestions for personalizing the SANS policies for your organization.

Last Update Status:
Updated

Overview

Electronic email is pervasively used in almost all industry verticals and is often the primary communication and awareness method within an organization. At the same time, misuse of email can post many legal, privacy and security risks, thus it’s important for users to understand the appropriate use of electronic communications.

Purpose

The purpose of this email policy is to ensure the proper use of email system and make users aware of what deems as acceptable and unacceptable use of its email system. This policy outlines the minimum requirements for use of email within Network.

Scope

This policy covers appropriate use of any email sent from a email address and applies to all employees, vendors, and agents operating on behalf of .

Policy

4.1 All use of email must be consistent with policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices. 

4.2 email account should be used primarily for business-related purposes; personal communication is permitted on a limited basis, but non- related commercial uses are prohibited.

4.3 All data contained within an email message or an attachment must be secured according to the Data Protection Standard.

4.4 Email should be retained only if it qualifies as a business record. Email is a business record if there exists a legitimate and ongoing business reason to preserve the information contained in the email.

4.5 Email that is identified as a business record shall be retained according to Record Retention Schedule.

4.6 The email system shall not to be used for the creation or distribution of any disruptive or offensive messages, including offensive comments about race, gender, hair color, disabilities, age, sexual orientation, pornography, religious beliefs and practice, political beliefs, or national origin. Employees who receive any emails with this content from any employee should report the matter to their supervisor immediately.

4.7 Users are prohibited from automatically forwarding email to a third party email system (noted in 4.8 below). Individual messages which are forwarded by the user must not contain confidential or above information.

4.8 Users are prohibited from using third-party email systems and storage servers such as Google, Yahoo, and MSN Hotmail etc. to conduct business, to create or memorialize any binding transactions, or to store or retain email on behalf of .  Such communications and transactions should be conducted through proper channels using -approved documentation. 

4.9 Using a reasonable amount of resources for personal emails is acceptable, but non-work related email shall be saved in a separate folder from work related email. Sending chain letters or joke emails from a email account is prohibited.
4.10 employees shall have no expectation of privacy in anything they store, send or receive on the company’s email system.
4.11 may monitor messages without prior notice. is not obliged to monitor email messages.
Policy Compliance

5.1 Compliance Measurement

The Infosec team will verify compliance to this policy through various methods, including but not limited to, periodic walk-thrus, video monitoring, business tool reports, internal and external audits, and feedback to the policy owner.

5.2 Exceptions

Any exception to the policy must be approved by the Infosec team in advance.

5.3 Non-Compliance

An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

6 Related Standards, Policies and Processes

· Data Protection Standard

7 Definitions and Terms

None.

8 Revision History

Date of Change

Responsible

Summary of Change

Dec 2013

SANS Policy Team

Updated and converted to new format.

SANS Institute 2013 – All Rights Reserved Page 1

SANS Institute 2013
–

All Rights Reserved

Page
1

Consensus Policy
Resource Community
Email

Policy

Free Use Disclaimer:

This policy was created by or for the SANS Institute for the
Internet community. All or parts of this policy can be freely used for your organization.
There is no prior approval required. If you would like to contribute a new policy or
updated version of t
his policy, please send email to
policy
–
resources@sans.org
.

Things to Consider:

Please consult the Things to Consider FAQ for additional
guidelines and suggestions for personalizing the
SANS policies

for yo
ur
organization.

Last Update Status:

Updated

1

Overview

Electronic email is pervasively used in almost all industry verticals and is often the primary
communication and awareness method within an organization. At the same time, misuse of email
can post many legal, privacy and security risks, thus it’s important

for users to understand the
appropriate use of electronic communications.

2

Purpose

The purpose of this email policy
is to ensure the proper use of
email syste
m
and make users aware of what
deems as acceptable and unacceptable

use of
its email system.
This policy outlines the minimum requirements for use of email within
Network.

3

Scope

This policy covers appropriate use of any email sent from a < Company N ame> email address
and applies to all employees, vendors, a
nd agents operating on behalf of < Company N ame>.

4

Policy

4.1

All use of email must be consistent with policies and procedures of
ethical conduct, safety, compliance with applicable laws and proper business practices.

4.2

email
account should be used primarily for business
–
related purposes; personal communication is permitted on a limited basis, but non
–
related commercial uses are prohibited.

4.3

All data contained within an email messag
e or an attachment must be
secured according to the
Data Protection Standard
.

4.4

Email should be retained only if it qualifies as a

business record. Email
is a

business record if there
exis
ts

a legitimate and ongoing business
reason to preserve the information contained in the email.

SANS Institute 2013 – All Rights Reserved Page 1
Consensus Policy Resource Community
Email Policy
Free Use Disclaimer: This policy was created by or for the SANS Institute for the
Internet community. All or parts of this policy can be freely used for your organization.
There is no prior approval required. If you would like to contribute a new policy or
updated version of this policy, please send email to policy-resources@sans.org.
Things to Consider: Please consult the Things to Consider FAQ for additional
guidelines and suggestions for personalizing the SANS policies for your organization.
Last Update Status: Updated
1 Overview
Electronic email is pervasively used in almost all industry verticals and is often the primary
communication and awareness method within an organization. At the same time, misuse of email
can post many legal, privacy and security risks, thus it’s important for users to understand the
appropriate use of electronic communications.
2 Purpose
The purpose of this email policy is to ensure the proper use of email system
and make users aware of what deems as acceptable and unacceptable use of
its email system. This policy outlines the minimum requirements for use of email within
Network.
3 Scope
This policy covers appropriate use of any email sent from a email address
and applies to all employees, vendors, and agents operating on behalf of .

4 Policy
4.1 All use of email must be consistent with policies and procedures of
ethical conduct, safety, compliance with applicable laws and proper business practices.
4.2 email account should be used primarily for business-
related purposes; personal communication is permitted on a limited basis, but non-
related commercial uses are prohibited.
4.3 All data contained within an email message or an attachment must be
secured according to the Data Protection Standard.
4.4 Email should be retained only if it qualifies as a business record. Email
is a business record if there exists a legitimate and ongoing business
reason to preserve the information contained in the email.