Project Scope Statement
The project is aimed at developing a new Smartphone for the organization named Samsung. The company will use their innovation and technological proficiency in developing gadgets that provide them with cost leadership n the market.
Samsung is the market leader in terms of their cost leadership and they have provided the consumers with smartphones at affordable prices by keeping the features same as that of the other major companies in the market (News.samsung.com 2018). The market of smart phone has become more and more saturated and in order to maintain their competitive advantage in the market the organization is launching another innovative product which will increase their short term sales and provide them with competitive advantage. This project will consist of developing a product far superior to that of the products already in the market.
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The project scope statement consists of the various factors such as project objective, constraints, assumptions, requirements, deliverables, milestone and schedule (Harrison and Lock 2017). The project scope statement will define all these factors and in this current project a project plan will be developed for developing a new smart phone for Samsung.
Project Objectives
The project objectives are as follows:
- Developing an innovative product to gain advantage in the market
- Market the product
- Testing and launching of the product
Project Assumptions
The assumptions made in the project are as follows:
- The CEO, board and the other stakeholder have approved the project
- The different departments have been made aware of the project and its purpose
Project constraint
The time and budget of the project is a big constraint as Samsung uses cost leadership so developing economies of scale is important in this project. Therefore, the project will have to make sure that unnecessary over allocation of resources have to be avoided especially while executing the non critical tasks in the study.
The outputs of the different phases of the project are known as project deliverables and defining project deliverables are essential to understand the variation in the results achieved in each stage (Maylor, Turner and Murray-Webster 2015). The project deliverables in the current project are listed below:
|
Task Name
|
Duration
|
Start
|
Finish
|
|
Samsung Smartphone product development
|
598 days
|
Mon 5/21/18
|
Wed 9/2/20
|
|
1.0 Product planning and concept
|
73 days
|
Mon 5/21/18
|
Wed 8/29/18
|
|
2.0 Requirement analysis
|
184 days
|
Thu 8/30/18
|
Tue 5/14/19
|
|
3.0 Production development Stage
|
70 days
|
Wed 5/15/19
|
Tue 8/20/19
|
|
4.0 Testing phase
|
61 days
|
Wed 8/21/19
|
Wed 11/13/19
|
|
5.0 Product launch
|
120 days
|
Thu 11/14/19
|
Wed 4/29/20
|
|
6.0 Product Monitoring
|
90 days
|
Thu 4/30/20
|
Wed 9/2/20
|
Table 1
The progress of the project is defined by milestones and the tasks having zero duration on the timeline signifies the end of an important phase (Binder 2016). The project deliverables for the current have been listed and presented below:
|
Task Name
|
Duration
|
Start
|
Finish
|
|
1.6 Milestone 1: Project Charter Developed
|
0 days
|
Wed 8/29/18
|
Wed 8/29/18
|
|
2.8 Milestone 2: Functional requirement approved
|
0 days
|
Tue 5/14/19
|
Tue 5/14/19
|
|
3.4 Milestone 3: Smartphone developed
|
0 days
|
Tue 8/20/19
|
Tue 8/20/19
|
|
4.4 Milestone 4: Product Testing completed
|
0 days
|
Wed 11/13/19
|
Wed 11/13/19
|
|
5.3 Milestone 5: Product launched
|
0 days
|
Wed 4/29/20
|
Wed 4/29/20
|
|
6.4 Milestone 6: Product monitored
|
0 days
|
Wed 9/2/20
|
Wed 9/2/20
|
Table 2
The project will depict the different tasks that will be performed in successful execution of the project (Heldman 2018). In table 3, the project schedule shows that duration, the start date and finish date of each of the tasks. The project schedule is the structured way of identifying the work that has to be done and the optimal time period for cost reduction. The overall timestamp for this project is 598 days which is almost two years and the project will start at 20th May, 2018 to 2nd September, 2020. However, as 20th is a Sunday, the official schedule has been prepared from 21st May so the project schedule has been developed taking all the holidays into account. There are only three tasks in the project that are non critical and rest of the tasks in the project are critical task. Therefore, if Samsung wants to reduce the cost the time span will increase as both are interdependent and inversely proportional to each other.
|
Task Name
|
Duration
|
Start
|
Finish
|
|
Samsung Smartphone product development
|
598 days
|
Mon 5/21/18
|
Wed 9/2/20
|
|
1.0 Product planning and concept
|
73 days
|
Mon 5/21/18
|
Wed 8/29/18
|
|
1.1 Identifying the Specification
|
30 days
|
Mon 5/21/18
|
Fri 6/29/18
|
|
1.2 Meeting with the stakeholders
|
7 days
|
Mon 7/2/18
|
Tue 7/10/18
|
|
1.3 Amendment of the primary document
|
5 days
|
Wed 7/11/18
|
Tue 7/17/18
|
|
1.4 Product design developed
|
30 days
|
Wed 7/18/18
|
Tue 8/28/18
|
|
1.5 Documentation Deployment
|
1 day
|
Wed 8/29/18
|
Wed 8/29/18
|
|
1.6 Milestone 1: Project Charter Developed
|
0 days
|
Wed 8/29/18
|
Wed 8/29/18
|
|
2.0 Requirement analysis
|
184 days
|
Thu 8/30/18
|
Tue 5/14/19
|
|
2.1 Software requirement identification
|
30 days
|
Thu 8/30/18
|
Wed 10/10/18
|
|
2.2 Hardware requirements
|
45 days
|
Thu 8/30/18
|
Wed 10/31/18
|
|
2.3 functional requirement analysis
|
60 days
|
Thu 11/1/18
|
Wed 1/23/19
|
|
2.4 Initial Design
|
65 days
|
Thu 1/24/19
|
Wed 4/24/19
|
|
2.5 Board meeting
|
5 days
|
Thu 4/25/19
|
Wed 5/1/19
|
|
2.6 Modifications noted
|
7 days
|
Thu 5/2/19
|
Fri 5/10/19
|
|
2.7 Dispatch for approval
|
2 days
|
Mon 5/13/19
|
Tue 5/14/19
|
|
2.8 Milestone 2: Functional requirement approved
|
0 days
|
Tue 5/14/19
|
Tue 5/14/19
|
|
3.0 Production development Stage
|
70 days
|
Wed 5/15/19
|
Tue 8/20/19
|
|
3.1 integrate the product requirements
|
45 days
|
Wed 5/15/19
|
Tue 7/16/19
|
|
3.2 Develop product
|
68 days
|
Wed 5/15/19
|
Fri 8/16/19
|
|
3.3 Dispatch for product testing
|
2 days
|
Mon 8/19/19
|
Tue 8/20/19
|
|
3.4 Milestone 3: Smartphone developed
|
0 days
|
Tue 8/20/19
|
Tue 8/20/19
|
|
4.0 Testing phase
|
61 days
|
Wed 8/21/19
|
Wed 11/13/19
|
|
4.1 Product sample prototypes given to employees
|
40 days
|
Wed 8/21/19
|
Tue 10/15/19
|
|
4.2 Collecting feedback from employees
|
7 days
|
Wed 10/16/19
|
Thu 10/24/19
|
|
4.3 Sent the product for changes
|
14 days
|
Fri 10/25/19
|
Wed 11/13/19
|
|
4.4 Milestone 4: Product Testing completed
|
0 days
|
Wed 11/13/19
|
Wed 11/13/19
|
|
5.0 Product launch
|
120 days
|
Thu 11/14/19
|
Wed 4/29/20
|
|
5.1 Develop digital and Traditional promotional campaign
|
30 days
|
Thu 11/14/19
|
Wed 12/25/19
|
|
5.2 Market the product
|
90 days
|
Thu 12/26/19
|
Wed 4/29/20
|
|
5.3 Milestone 5: Product launched
|
0 days
|
Wed 4/29/20
|
Wed 4/29/20
|
|
6.0 Product Monitoring
|
90 days
|
Thu 4/30/20
|
Wed 9/2/20
|
|
6.1 Evaluate the marketing campaign
|
60 days
|
Thu 4/30/20
|
Wed 7/22/20
|
|
6.2 Examine the product success
|
28 days
|
Thu 4/30/20
|
Mon 6/8/20
|
|
6.3 Note the drawbacks for Second phase
|
30 days
|
Thu 7/23/20
|
Wed 9/2/20
|
|
6.4 Milestone 6: Product monitored
|
0 days
|
Wed 9/2/20
|
Wed 9/2/20
|
Project Objectives
Table 3
The project will define the overall budget and the cost of each of the tasks. This is a forecasted budget and the company will have to make sure to follow this as this is the optimal budget for the next two years (Ochieng et al. 2018). The budget will increase if the resource allocation is increased but there will be significant reduction in time. On the contrary, the budget can be decreased by increasing the time span of the project. The table 4 shows that forecasted budget for developing a smart phone for Samsung.
|
Task Name
|
Resource Names
|
Cost
|
|
Samsung Smartphone product development
|
|
$421,504.00
|
|
1.0 Product planning and concept
|
|
$50,736.00
|
|
1.1 Identifying the Specification
|
Electronics and Communication engineer, Instrumentation engineer, Project Manager, Software developer
|
$22,080.00
|
|
1.2 Meeting with the stakeholders
|
CEO, Finance manager, Human resource Manager, Marketing manager, Project Manager
|
$19,600.00
|
|
1.3 Amendment of the primary document
|
Electronics and Communication engineer, Instrumentation engineer, Software developer
|
$1,280.00
|
|
1.4 Product design developed
|
Electronics and Communication engineer, Instrumentation engineer, Software developer
|
$7,680.00
|
|
1.5 Documentation Deployment
|
Instrumentation engineer
|
$96.00
|
|
1.6 Milestone 1: Project Charter Developed
|
|
$0.00
|
|
2.0 Requirement analysis
|
|
$93,104.00
|
|
2.1 Software requirement identification
|
Software developer
|
$1,920.00
|
|
2.2 Hardware requirements
|
Electronics and Communication engineer, Instrumentation engineer
|
$8,640.00
|
|
2.3 functional requirement analysis
|
Electronics and Communication engineer, Instrumentation engineer, Software developer
|
$15,360.00
|
|
2.4 Initial Design
|
Electronics and Communication engineer, Instrumentation engineer, Project Manager, Software developer
|
$47,840.00
|
|
2.5 Board meeting
|
CEO, Finance manager, Human resource Manager, Marketing manager, Project Manager
|
$14,000.00
|
|
2.6 Modifications noted
|
Electronics and Communication engineer, Instrumentation engineer, Project Manager, Software developer
|
$5,152.00
|
|
2.7 Dispatch for approval
|
Electronics and Communication engineer
|
$192.00
|
|
2.8 Milestone 2: Functional requirement approved
|
|
$0.00
|
|
3.0 Production development Stage
|
|
$29,888.00
|
|
3.1 integrate the product requirements
|
Electronics and Communication engineer, Instrumentation engineer, Software developer
|
$11,520.00
|
|
3.2 Develop product
|
Electronics and Communication engineer, Instrumentation engineer, Software developer
|
$17,408.00
|
|
3.3 Dispatch for product testing
|
Project Manager
|
$960.00
|
|
3.4 Milestone 3: Smartphone developed
|
|
$0.00
|
|
4.0 Testing phase
|
|
$37,536.00
|
|
4.1 Product sample prototypes given to employees
|
Human resource Manager, Project Manager
|
$28,800.00
|
|
4.2 Collecting feedback from employees
|
Electronics and Communication engineer, Instrumentation engineer, Project Manager, Software developer
|
$5,152.00
|
|
4.3 Sent the product for changes
|
Electronics and Communication engineer, Instrumentation engineer, Software developer
|
$3,584.00
|
|
4.4 Milestone 4: Product Testing completed
|
|
$0.00
|
|
5.0 Product launch
|
|
$76,800.00
|
|
5.1 Develop digital and Traditional promotional campaign
|
Finance manager, Marketing manager
|
$26,400.00
|
|
5.2 Market the product
|
Marketing manager
|
$50,400.00
|
|
5.3 Milestone 5: Product launched
|
|
$0.00
|
|
6.0 Product Monitoring
|
|
$133,440.00
|
|
6.1 Evaluate the marketing campaign
|
CEO, Marketing manager
|
$105,600.00
|
|
6.2 Examine the product success
|
Project Manager
|
$13,440.00
|
|
6.3 Note the drawbacks for Second phase
|
Project Manager
|
$14,400.00
|
|
6.4 Milestone 6: Product monitored
|
|
$0.00
|
Table 4
Resource table
The forecasted resource table shows the cost of each of the resources that will be used along with the total number of hours they are required to work. The work has already been divided according to the project requirements and table 5 describes the resources, their costs and the hours of working.
|
Name
|
Start
|
Finish
|
Cost
|
Remaining Work
|
|
Project Manager
|
Mon 5/21/18
|
Wed 9/2/20
|
$106,080.00
|
1,768 hrs
|
|
Software developer
|
Mon 5/21/18
|
Wed 11/13/19
|
$23,104.00
|
2,888 hrs
|
|
Instrumentation engineer
|
Mon 5/21/18
|
Wed 11/13/19
|
$36,192.00
|
3,016 hrs
|
|
Electronics and Communication engineer
|
Mon 5/21/18
|
Wed 11/13/19
|
$36,288.00
|
3,024 hrs
|
|
Human resource Manager
|
Mon 7/2/18
|
Tue 10/15/19
|
$12,480.00
|
416 hrs
|
|
Finance manager
|
Mon 7/2/18
|
Wed 12/25/19
|
$13,440.00
|
336 hrs
|
|
CEO
|
Mon 7/2/18
|
Wed 7/22/20
|
$86,400.00
|
576 hrs
|
|
Marketing manager
|
Mon 7/2/18
|
Wed 7/22/20
|
$107,520.00
|
1,536 hrs
|
|
Policy/Directive/Standard/etc
|
Reference
|
Comment
|
|
Cost Benefit Analysis
|
Project plan
|
The cost benefit analysis will evaluate the total cost and total benefit obtained from each of the phases which will enable the organization to understand the project feasibility and make changes accordingly.
|
|
Cost of quality
|
Metrics of quality
|
The project manager will define the standards outputs of each of the phases and tasks so that the product quality can be maintained.
|
Table 6 : (Nicholas and Steyn 2017)
|
Type of risk
|
Risk Description
|
Probability
|
Impact
|
Risk reduction Strategy
|
Contingency Plan
|
|
|
|
High
|
Medium
|
Low
|
Performance
|
Cost
|
Time
|
|
|
|
Internal
|
Scope creep
|
ü
|
|
|
ü
|
ü
|
ü
|
The deviation from the actual result is one of the common risk factors in projects which results in the change of requirements in of the project. The project deliverables will have to closely monitored and measured in order to avoid changes in requirement after phase 2 of the project
|
The project manager cn use agile methodology instead of the waterfall method which will enable to reduce the cost and develop product at each phases.
|
|
External
|
Change in market prices of components
|
|
ü
|
|
|
ü
|
|
The organization should develop better relationship with suppliers and buy the widely used components in bulk to avoid this.
|
The organization can develop a vertical integration process for manufacturing the component themselves.
|
|
Internal
|
Time delay in getting approval for project initiation
|
|
ü
|
|
ü
|
ü
|
ü
|
Developing an effective communication plan and holding frequent meetings will be an effective way of reducing this risk factor.
|
The project team should set include buffer time in each of the tasks to avoid the actual delay.
|
Table 7: (Turkulainen et al. 2015)
Conclusion
Thus, it can be concluded from the report that an effective project management plan has been developed to build a Smartphone that is superior to the products in the market. The risk factors and the quality control measures have been defined in the study and Samsung will have to follow this method to successfully develop the product. However, agile methodology is a contingency plan which should be used when there is too much deviation from the original specification of the stakeholders.
References and Bibliography
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Hitt, M.A., Xu, K. and Carnes, C.M., 2016. Resource based theory in operations management research. Journal of Operations Management, 41, pp.77-94.
Holweg, M., Davies, J., De Meyer, A. and Schmenner, R., 2018. Process Theory: The Principles of Operations Management. Oxford University Press.
Mahadevan, B., 2015. Operations management: Theory and practice. Pearson Education India.
Maylor, H., Turner, N. and Murray-Webster, R., 2015. “It worked for manufacturing…!”: Operations strategy in project-based operations. International Journal of Project Management, 33(1), pp.103-115.
News.samsung.com 2018. SAMSUNG NEWSROOM. [online] News.samsung.com. Available at: https://news.samsung.com/global/ [Accessed 29 Apr. 2018].
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology. Taylor & Francis.
Ochieng, E.G., Ovbagbedia, O.O., Zuofa, T., Abdulai, R., Matipa, W., Ruan, X. and Oledinma, A., 2018. Utilising a systematic knowledge management based system to optimise project management operations in oil and gas organisations. Information Technology & People, 31(2), pp.527-556.
Turkulainen, V., Ruuska, I., Brady, T. and Artto, K., 2015. Managing project-to-project and project-to-organization interfaces in programs: Organizational integration in a global operations expansion program. International Journal of Project Management, 33(4), pp.816-827.
Vaughan, P. and Parker, D., 2015. Project-based change management body of knowledge: integrated intervention. In European Operations Management Association (EurOMA)(pp. 1-10).
