Task
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2
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2
: Read the Case and Assumptions (
1
mark)
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A philanthropist has decided to renovate and equip state-of-the-art buildings near a university campus in the following areas:
For Melbourne students: Building located on Little Collins Street in Melbourne CBD
For Sydney students: Building located on Riley Street off Oxford Street in Darlinghurst
For Brisbane students: Building on Albert Street in Brisbane CBD
For Port Macquarie students: Building on Major Innes Road in Port Macquarie
For Online students: Building is along Estella Road, Estella (Wagga Wagga)
This person, who wishes to remain anonymous is planning to give an entire building space for the purpose of university students’ accommodation and related amenities which will include a dining café, recreation area, library, mini-theatre, underground multi-level secure bicycle and car park, gym and indoor pool
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There is also a floor dedicated to health and beauty services, medical & dental clinic and a multi-faith prayer room and counselling services. These amenities and space is available to all 500 resident students only.
A building next door which is accessible to the public includes a supermarket, pharmacy, a newsagent, an event hall and a 24-hour restaurant. Public bus services and taxis are available easily outside the building.
For the project this session, your focus is on developing a system for entry-exit into the 24-hour dining café which serves a number of cuisines round the clock. All food and drink is included in the annual residential fee. However, for kitchen control purposes, a recording system of some sort is required and this is part of the task.
The project also seeks to poll residents the type of cuisines they want so that an appropriate changeover can happen in the next quarter.
For the purposes of this assignment if you do not want to name the cuisines – you may use Cuisine A, Cuisine B
and so on.
It can be provisioned in a multi-caterer environment or a single contractor environment. You will need to plan how to roll out services of this dining café starting January 2020.
Unfortunately, a previous company running this project has gone bankrupt and this project is now abandoned. All their company executives and ex-employees are no longer around. Here are some of the conditions that they have worked upon which your team must continue to honour due to contractual obligations with the university.
1. The café is to be operated by four big food providers:
Australia Fried Chicken (serving fried chicken, chips and salad)
SandwichWay (serving open sandwich with a multitude of add-ons)
Hungry Kebabs (serving kebabs and meat platters)
Rice, Lentils & Curries (serving savory food from the Asian sub-continent)
2. All outlets will have to be open 2
4
hours, 7 days per week. However, menu may vary after hours.
3. All food and drinks are included in the annual residence charge. There is not to be any financial exchange. No takeaways are allowed. Guests may be permitted into the café area if accompanied by a resident student.
Task 2.
3
:
Project
Charter
.
The previous company has written up a partial
Project Charter
for this project. Please feel free to change or it (except items of contractual obligations mentioned above). There are mistakes which you should also correct. These mistakes are written in by a previous team member that did not pass Project Management. This sort of work mistake happens in the industry very often.
For this task, you do not have to fill in the sections that has a strikethrough. They are important but are not evaluated in this section of your assignment.
Enter in the Journal, all sections with a reference.
2.3.1.1 Just the answer. Do not include question.
2.3.1.2 Just the answer. Do not include question.
and so on.
Unnumbered sections are displayed to show you the document as a whole but you are not required to complete them in this assignment.
The entire Project Charter is displayed but sections of this are reserved for future assessment items. It is provided to you in full so you can view the other sections ahead.
Project Charter
University Café Control System
(UCCS)
Contract 2019-07
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2.3.1 PROJECT INFORMATION
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2.3.1.1
Sponsor Name & Title
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Anonymous
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2.3.1.2
Sponsor Contact Information
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XXXXXX
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2.3.1.3
Project
Manager
Name
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Mohammad Aleemuddin
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2.3.1.4
Project Manager
Contact Information
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0478974334
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Project Charter Version
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Version #
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Date
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(MM/DD/YYYY)
Comments
(Draft, Signed, Revised etc.)
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1
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19/03/2020
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PROJECT NAME:
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University Café Control System
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DEPARTMENT/UNIT:
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Student Services Unit
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PREPARED BY:
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Mohammad Aleemuddin
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DOCUMENT PURPOSE
The Project Charter documents the formal conversation between the Project
Sponsor and
the Project Manager/
Team
Leader, including identifying metrics of success for the project. Once approved, the Project Charter communicates the current agreement between the Project Sponsor and the Project Team throughout the lifecycle of a project. The Charter provides a high-level overview of the project including the definition of project success, and project resource (people and funds) requirements.
Requests and additions to the project scope are considered “out-of-scope” for the current project. When a scope change is required, document a change request that includes an impact analysis of project cost, resources, schedule, and risk. The Project Sponsor then formally approves the scope change request.
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REVIEW & APPROVAL
(The Project Sponsor’s signature indicates approval of the Project Charter and acceptance of the Sponsor’s responsibilities identified in the Project Charter. The Project Sponsor’s signature also authorizes the Project Manager and Team to use the identified resources to proceed with the detailed planning and execution of the project, using this charter as guide.)
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Project Sponsor(s) Name
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Signature
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Date
Anonymous
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xxxx
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2.3.2 PURPOSE & GOALS
(Describe the current challenges and opportunities that the project is addressing. In your response, please be sure to answer the following four questions:
· What problems will be addressed by the project?
· What goals will be achieved by the project?
· What benefits will the project deliver and which constituencies will receive these benefits?
· How does the project align with the strategic priorities of the campus, college, school, or unit?)
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2.3.3 SCOPE
(Describe the scope of the project. The scope defines the boundaries where the project begins and ends. The scope describes what will be delivered including where, when, and how. It describes the services, functions, systems, solutions, or tangible products that are approved by the Sponsor(s) to be created during the course of the project, as well as the business process impacts.
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2.3.4 OUT OF SCOPE
(List any deliverables including services, functions, systems, solutions, or tangible products that the sponsor has determined to be outside of the project’s scope. It may include specific deliverables to be created during a future project.)
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2.3.5 MEASURES OF SUCCESS
(Describe what success looks like for the project. How will the Sponsor(s), Functional Owner and Technical Owner know that the products and services created by the project have addressed the problems, delivered the needed benefits to members of the community, and achieved the goals that are described in the Purpose section of this Charter?)
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#
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Description of the Measure of Success
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How
Measured
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Deadline to
Achieve the
Measure of
Success
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Is this measurement designed to determine if specific project goals described in the Project’s Purpose section have been achieved? If yes, which goals?
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1
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2
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3
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4
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ROJECT CONSTRAINTS & ASSUMPTIONS
Total Provided Project Funding.
(Should equal the sum of the Project Funding amounts described above.)
$
Project Loan
(If the Project Funding section includes a loan as a funding source, please describe the terms of the loan.)
Name of Loan Provider
Loan
Amount
Duration to Pay Back the Loan
Other Loan Conditions
Revenue and Saving Goals
(Describe all the revenue and savings that will be produced by the products and services created by the project.)
Revenue
(What is the estimated annual new revenue produced by the products and services created by the project?)
Year 1 FY20__
Year 2 FY20__
Year 3 FY20__
Year 4 FY20__
Year 5 FY20__
Savings
(Describe any savings that the project is designed to achieve. For each saving goal, note whether this is a hard or soft savings and whether this is a one-time or recurring savings. )
Source of Savings
Amount of Savings
Hard or Soft Savings?
One-time or Recurring Savings?
$
$
$
Annual Operating Expenses & Lifetime (Post Implementation)
Annual Operating Expenses
(What are the annual expenses required to operate the products and services created by the project, and how will these expenses will be funded?)
Expense Description
Amount
Funding Source
$
$
$
$
Total Annual Operating Expenses
(What is the total annual operating expense? Should equal the sum of the annual operating expenses described above. )
$
Estimated Operating Lifetime
(What is the estimated lifetime in years that the products and services created by the project will be operated?)
(List the known and anticipated constraints, and the initial assumptions for the project.)
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#
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Description
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1
2
3
4
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PROJECT COMMUNICATION ACTIVITIES
(Describe
the project’s communication activities that will be conducted to ensure there is effective project communications among the Sponsor(s), the members of the project team including the project manager, and other key stakeholders. Note who will participate in the meetings and receive project documents.
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Description of the Communication
Activity
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Meeting
Participants
&
Document
Recipients
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Frequency of
Communication
Activity
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Person
Responsible for the
Communication
Activity
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Distribution
Method
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Archive Location
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Project Team Meetings
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Project Team
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Weekly
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Project Manager
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Meeting notes distributed via the team’s email list.
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Notes stored on the project’s Share Site
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Sponsor Meetings
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Sponsor and
Project
Manager
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Monthly
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Project Manager
Meeting notes emailed to the Sponsor.
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Notes stored on the project’s Share Site
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Project Status Report
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Sponsor &
Project
Team
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Monthly
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Project Manager
Reports distributed via email using the project team’s mailing list and the Sponsor’s email address
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Reports stored on the project’s Share Site
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Project Planning Document
Including the Charter, Schedule,
Budget, Risk Register, and Risk Plan
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Sponsor &
Project
Team
As Needed
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Project Manager
Notification of document creation and updates emailed to the project team
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Reports stored on the project’s Share Site
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2.4 CHANGE MANAGEMENT REQUIREMENTS AND ACTIVITIES
(Please answer the questions below to identify the change management requirements and activities to help members of the community transition successfully to using the new services and products created by the project so that the campus, school, college or unit will achieve lasting benefits from the investment of resources. Identify the training and communications needed for staff providing operational support for the services and products created by the project.)
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2.4.10 Describe the groups that will be impacted by the services and products created by the project and how they will be impacted. If there are particular units or departments that will be impacted, please identify them.
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