I need 2 different copies for 2 students with the same professor. You won’t do it right if you don’t read all the instructions
Read the instructions file and write 350 to 400 words ONE PAGE pay attention to the grading rubric also there is a template to use. I uploaded examples to show you the right one. This memo will have five paragraphs and three agenda items:
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- Opening/Agenda,
- Agenda Item 1 – What you did?,
- Agenda Item 2 – 1st takeaway,
- Agenda Item 3 – 2nd takeaway, and
- Conclusion.
BUS301 Memo Rubric Spring 2020 – Student x
BUS301 Writing Rubric
Performance Dimensions
N/A
Not Met
Met
Comments
Organization (OABC)
O
pening gets attention,
provides context
, and introduces topic
0
1
A
genda
previews
content of the document
0
1
B
ody
0
2
Sound paragraphing
decisions (
length
and
development
)
Paragraphs limited to
one topic per paragraph
Complete discussion
of one topic before moving to next topic
Transitions
and flow between paragraphs smooth
The overall
flow/logic/structure
of document is apparent
C
losing
summarizes
and
concludes
,
recommends
, if appropriate
0
1
Content
The content of the document is
relevant
;
information meaningful
0
2
The document is developed with
adequate support
and
examples
0
2
The content is
accurate
and
appropriate
, with
insightful analysis
0
2
Proofreading
The
grammar
and
spelling
are correct (proofread)
0
3
Punctuation—
comma usage, capitalization, etc.—used correctly
0
3
The
sentence structure
and
length
are appropriate
0
1
Format
Appropriate formatting
is used for type of document written
0
1
Good use of
font
,
margins
,
spacing
,
headings
, and
visuals
0
1
[11/2016]
Example – Good – Corrected student example Spring 2020 x
TO: Professor __________
FROM: Suzy Student
DATE:
February 1, 2020
SUBJECT: Out of Class Experience – Cybersecurity Conference
Cybersecurity is a topic everyone should be concerned about, so I attended the 3rd Annual Cybersecurity Event held in the Grawn Atrium. I gained insight and knowledge from listening to the speakers that came from different kinds of industries. In this memo, I will discuss what I learned from the speaker and two takeaways: 1) cybersecurity is everywhere, 2) personal identifiable information, and 3) cybersecurity for the business student.
Cybersecurity is Everywhere
The conference was an opportunity to learn about cybersecurity. The first speaker talked about how companies are attacked in many different ways every day. The “bad guys” are trying to steal company information as well as employee information. Both kinds of information are valuable on the black market. The second speaker talked about the internet of things (IoT). These are things that are attached to the internet. The speaker talked about autonomous cars and medical equipment (heart) that talks to the internet. She talked about how cyber can and should influence designs. “Things” must be created with cybersecurity included in every step of the design. The last speaker talked about how my information has value. The “bad guys” steal my information and people want to buy it. Making money is one reason hackers steal millions of records.
Personal Identifiable Information
Personal Identifiable Information (PII) is any information relating to an identifiable person. There are laws in place to help make sure this information is secure. This topic is a takeaway for me because I had no idea my data had any value to anyone but me. The speaker talked about multi-factor authentication (MFA). When possible, MFA should be used on my accounts. She shared several stories about how this 2nd layer of protection will stop most amateur hackers.
Cybersecurity for the Business Student
Everyone must be cognizant of cybersecurity. Business students should learn about how they play a role in keeping the company safe. Helping with security was a take away for me because I thought this was an IT problem. I now understand that I play a role by being aware of who is sending me emails and clicking on the link.
Importance of Cybersecurity
I learned a lot from this conference. Before attending, I didn’t know what cybersecurity had to do with me as a business student. I have a new appreciation and a greater concern for keeping my information safe. I will think about security now when I see things talking to the internet.
Total # Words (350-400)
Number of Sentences
Avg # Words/Sentence
Number of Commas
409 – 14 = 395
29
395 / 29 = 13.62
6
Fundamental Writing Rules handout(1) x
Fundamental Writing Rules – Dr. Hicks
Follow these rules to improve your writing!
This document should be used when watching the video recorded by Dr. Hicks.
Four Most Common Writing Problems
1. Comma usage
2. Indirect phrasing
3. Run on sentences/excessive sentence length
4. Lack of organization
Remember: The well-written sentence almost punctuates itself.
Comma Usage
Three most common (and frequently violated) comma rules:
1. When independent clauses are joined by a coordinating conjunction, they are separated by a
comma. Place the comma before the coordinating conjunction.
Note: you may omit the comma if the first clause is short (five or fewer words); include the comma if
you want to force a pause in the reading.
-Coordinating conjunctions FANBOYS = for, and, nor, but, or, yet, so
Example:
· You may enroll in the course in the spring, or you may wait until summer to take the class.
2. When starting a sentence with an introductory phrase (dependent clause), use a comma after it.
Note: Commas can be optional after some brief prepositional phrases (three or fewer words). Use a
comma whenever confusion might occur without it.
Examples:
· After many interviews over the past month, we have selected a candidate.
· If Anna achieves the highest score, she will be “student of the month.”
3. To separate items in a series. The elements (items) must have parallel grammatical structure (words,
phrases, or clauses.)
Example:
· The chief financial officer, secretary, and treasurer attended the December 2 committee meeting.
Active vs. Passive Voice
Active voice = subject + verb + object (SVO); the subject is doing the action: I love Molly.
Passive voice – Molly is loved by me. or Molly is loved. (and you don’t know who loves her)
· He kissed her.
vs.
· She was kissed by him.
Passive voice always requires more words. The subject is not performing the action in passive voice.
· He threw the ball.
vs.
· The ball was thrown by him.
*Specific question? Read more about active voice vs. passive voice at this URL (podcast is also available): http://grammar.quickanddirtytips.com/active-voice-versus-passive-voice.aspx
Run-on Sentences; Excessive Sentence Length
Use the Rule of 8s (applies to paragraphs as well) as a measuring stick when writing:
8 words/sentence and 8 lines/paragraph
Short sentences increase rate of comprehension by readers:
e.g. 12 word sentence = 100% comprehension; 28 word sentence = 50% comprehension
Lack of Organization
Source: Writing for Today’s Workplace,
Prepare to write – use an outline (pre-write) by William Baker
-Use the OABC framework for organized writing:
O = Opening
A = Agenda
B = Body
C = Closing
-Utilize the HATS design techniques:
H = headings (be sure you use informative headings to create skim value)
A = access (visuals like tables, charts, graphs, and photos)
T = typography (font, size, and alignment)
S = spacing (block format)
-Utilize CLOUD (the five attributes of good body paragraphs):
C = coherent; reads smoothly and flows logically
L = length; does not discourage reader (rule of 8s = 8 lines/paragraph)
O = organization; often top-down order with main idea (topic sentence) in first sentence
U = unity; each sentence discusses only information falling within scope of topic sentence
D = developed; who, what, when, where, why, how details related to topic sentence
Focus on these five tips for good business writing:
1. Use simple, concise sentences (and avoid punctuation errors)
-short sentences are clearer and eliminate the need for punctuation
2. Know the three most common comma usage rules
3. Be direct when you write; use active voice
4. Write from an outline – use the OABC framework to organize your writing
5. Utilize the HATS design techniques in all business documents
TEMPLATE – OABC Memo Report v1_ x
OABC Memo Report Template
Align the heading information as shown here
TO: Recipient’s NameUse 1” margins all around
Use 11 pt. font
1 blank line
FROM: You
DATE: Month day, year
SUBJECT: Provide Concise and Informative Subject Line 1 blank line
In your opening paragraph introduce your topic. Provide background information as needed. Include an attention getter that makes your reader want to continue reading. Introduce your agenda items in the last sentence of this paragraph by referring to your topic, e.g., I will discuss what I did during the rotation and two take-aways: (1) first agenda item, (2) second agenda item and (3) third agenda item. 1 blank line between para-graphs
Heading = bold,
left-aligned, Title Case
First Agenda Item Heading Here
Discuss your first topic (as identified in your agenda item). Be direct. Begin with a topic sentence that states your agenda item. Keep paragraphs relatively short in length, e.g. no longer than eight lines is a good rule of thumb for paragraph length. Better to use multiple shorter paragraphs than one long paragraph. Xxxxxx xx xxxxxx xxxxxxxxxx xxxxxxx xx xxx xxxxx xxxxxxxx xxxxx xxxxxx xx x x xxxxxxx x x .
· Xxxxxx x x x xxx x xxxxxxUtilize bulleted or numbered lists to improve information access and make key information stand out
· Xxxx xx x x xxxx x x xxxxxxx1 blank line
Second Agenda Item Heading Here
Discuss your second topic (as identified in your agenda item). Be direct. Begin with a topic sentence that states your agenda item. Keep paragraphs relatively short in length, e.g. no longer than eight lines. Better to use multiple shorter paragraphs than one long paragraph. Xxxxxx xx xxxxxx xxxxxxxxxx xx xxx
Begin each paragraph with a concise topic sentence using direct phrasing. Xxxxxx xxx xxxxxx x x xxxxxx x.
1 blank line
Third Agenda Item Heading Here
Discuss your third topic (as identified in your agenda item). Be direct. Begin with a topic sentence that states your agenda item. Keep paragraphs relatively short in length, e.g. no longer than eight lines. Better to use multiple shorter paragraphs than one long paragraph. Xxxxxx xx xxxxxx xxxxxxxxxx xx xxx x xxxxx xxx xxxxxx x x xxxxxx. x xxxxxx x x xxxxxxx x xxxx xx xxxxxx x xxxxxxxx xx x x x.
Begin each paragraph with a concise topic sentence using direct phrasing. Xxxxxx xxx xxxxxx x x xxxxxx x.
Informative Heading for Closing Paragraph Here
Provide a closing paragraph that accomplishes your goal for this memo. Begin with a topic sentence that reflects the heading you created for this paragraph. You can provide a brief summary of your content, a recommendation, and/or discuss additional work to be done, etc. Xxxxxxx xx xxx xxxxx xxxxxxxx xxxxx.
This is not part of a business memo but it is a requirement for this class. You must include and complete the following information. It should be located at the very bottom of the memo.
Total # Words (350-400)
Number of Sentences
Avg. # Words/Sentence
Number of Commas
388
33
11.7
10
Writing Statistics – How to compute Ver 1(2)(1) x
Writing Statistics
Use the table below to record your writing statistics. Copy and paste this table at the bottom of your memo and include the stats for each item.
Total # Words (350-400)
Number of Sentences
Avg. # Words/Sentence
Number of Commas
How to Compute Writing Stats:
Step 1 – Compute total word count: Open your memo. The bottom left-hand corner of Word shows the total word count. Highlight the opening, agenda, body and closing. Review the left-hand corner again. It will now show the amount of words highlighted. This total includes the headings.
Do not include your memo headings in the total word count. Manually count the words in the headers and subtract them from the word count. This is your Total # of Words. The total word count must be between 350 and 400 words.
Step 2 – Determine total number of sentences: Click “Find” on the Home toolbar or use Ctrl + F to open the Navigation pane in Word. Type a period in the search box. A number will appear directly below the search box. The number represents how many periods are in the document. Subtract any periods used for other reasons other than to end a sentence. This is the number of sentences.
Step 3 – Determine average number of words/sentence: Divide the number of words (from step 1) by the total number of sentences (from step 2); for example, if you have 380 words/24 sentences = 15.8 average number of words/sentence. Your average sentence length
should be less than 20
. See the note below for details.
NOTE – IMPORTANT: If your average sentence length is not under 20 words, you should review your document. Look for ways to improve the conciseness of your sentences. The goal for any business is writing an average of 15 words/sentence. Research also shows that a 28-word sentence has a comprehension rate of 50 percent! An 8-word sentence has a comprehension rate of 100 percent! This doesn’t mean you have to have 8-word sentences, but it does demonstrate the significant role conciseness plays in effective communication. Research shows that the longer the sentence, the more likely there will be errors in grammar, punctuation, and clarity. It will benefit you and your audience if you use concise sentences.
Step 4 – Determine total number of commas: Replace the period in the Navigation pane with a comma. A number will appear directly below the search box. Subtract for any commas not used within sentences, like in the date line.
