For additional details, please refer to the

Final Project Milestone Two: Implementation Cost & Security Guidelines and Rubric

document. 

OL 667 Final Project Milestone Two: Implementation Cost & Security

Overview: Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a
proposal. Organizational details for you to consider for this assignment are as follows:

 There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees
who do not use a time clock and are paid a standard weekly salary.

 The organization has an electronic time capture and payroll system already in place that:
– is manually updated when employees are hired or terminate employment
– is a stand-alone application, not interacting with any other database system
– is maintained by two full-time payroll administrators, reporting to one payroll manager

 Human resource records are primarily paper-based.
– Employee personnel files are maintained in file folders
– Personnel files are manually updated with demographic, performance, and disciplinary information
– Demographic data is available currently in an Excel database, which is manually updated
– Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR

manager

The new HRIS system is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data
is secure. In a 4–5 page paper with a minimum of three scholarly sources, compare the current human resources data-collection system with at
least two new HR information systems that are being considered as it relates to costs/benefits and risk. This milestone is due in Module Six.

This assignment will assess the following course outcomes:

 Evaluate HRIS systems for their ability to meet organizational requirements based on needs assessments

 Contrast and compare HR information systems on the basis of organizational financial requirements

 Determine best practices for balancing the need for open access to data and information contained in an HRIS with the importance of
protecting proprietary and confidential personal data

Prompt: Your paper should answer the following: What are the major factors to consider when an organization is considering upgrading or
implementing a new human resource information system as it relates to project implementation costs and security of confidential data?

Specifically, the following critical elements must be addressed:

 Capture projected implementation costs of the new HRIS
o hardware, software, software license fees
o facility upgrades required (electrical, mechanical, remodeling)
o headcount increase to recruit new skill sets, as compared to cost reductions, e.g., employee headcount reductions due to

automated data collection, job eliminations, cost savings due to elimination of legacy systems
o Return on investment (ROI) calculated over a four-year period

 Develop recommendations that:
o Balance the requirement to maintain the security of proprietary and confidential data with the need for self-service

maintenance and access by employees

Rubric
Guidelines for Submission: Written components of projects must follow these formatting guidelines when applicable: 4–5 pages, not including references and
a cover page (which are required); double spacing, 12-point Times New Roman font, one-inch margins, and using APA format for all elements.

Critical Elements Exemplary (100%) Proficient (90%) Needs Improvement (70%) Not Evident (0%) Value

Projected
Implementation Cost

of HRIS
(Hardware, Software,

Software License
Fees)

Meets “Proficient” criteria and
gives examples based on
scholarly research

Analyzes gaps in current and
future situations for critical
organizational needs for the
projected implementation costs
of HRIS hardware, software,
and license fees when
contemplating the
implementation of an HRIS

Analyzes gaps in current and
future situations for the
projected implementation costs
of HRIS hardware, software,
and license fees, but misses
some critical needs or does not
discuss identified needs in
sufficient detail

Does not adequately analyze
gaps for the projected
implementation costs of HRIS
hardware, software, and
license fees

20

Projected
Implementation Cost

of HRIS
(Facility Upgrades

Required)

Meets “Proficient” criteria and
gives examples based on
scholarly research

Analyzes gaps in current and
future situations for critical
organizational needs for the
projected implementation costs
of facility upgrades when
contemplating the
implementation of an HRIS

Analyzes gaps in current and
future situations for the
projected implementation costs
of facility upgrades, but misses
some critical needs or does not
discuss identified needs in
sufficient detail

Does not adequately analyze
gaps for the projected
implementation costs of facility
upgrades

20

Projected
Implementation Cost

of HRIS
(Headcount Increase)

Meets “Proficient” criteria and
gives examples based on
scholarly research

Analyzes gaps in current and
future situations for critical
organizational needs for the
projected implementation costs
of increased headcount when
contemplating the
implementation of an HRIS

Analyzes gaps in current and
future situations for the
projected implementation costs
of increased headcount, but
misses some critical needs or
does not discuss identified
needs in sufficient detail

Does not adequately analyze
gaps for the projected
implementation costs of
increased headcount

20

Return on Investment
(ROI)

Meets “Proficient” criteria and
aspects of the ROI are based on
scholarly research

ROI analysis is complete and
quantifies the estimated
implementation costs and
savings over a four-year period

ROI analysis is attempted, but is
lacking key components or is
calculated for less than a four-
year period

ROI is not included in
submission

20

Balance Security and
Self-Service End-User

Needs

Meets “Proficient” criteria and
logical sequence is apparent
and detailed

Clearly demonstrates the major
aspects of balancing security
and self-service end-user needs

Vaguely demonstrates the
major aspects of balancing
security and self-service end-
user needs

Does not demonstrate the
major aspects of balancing
security and self-service end-
user needs

1

5

Articulation of
Response

Submission is free of errors
related to citations, grammar,
spelling, syntax, and
organization and is presented
in a professional and easy-to-
read format

Submission has no major errors
related to citations, grammar,
spelling, syntax, or organization

Submission has major errors
related to citations, grammar,
spelling, syntax, or organization
that negatively impact
readability and articulation of
main ideas

Submission has critical errors
related to citations, grammar,
spelling, syntax, or organization
that prevent understanding of
ideas

5

Total 100%