If you were the Executive Sponsor for the IT Risk Management department. What strategies will you use to build your IG Team and assign the specific roles and responsibilities. What methods would you use as the Executive Sponsor to develop and strategic plan for employee security policies?
CHAPTER
Don't use plagiarized sources. Get Your Custom Essay on
Discussion Information Governance
Just from $13/Page
5
INFORMATION GOVERNANCE
Strategic Planning and Best Practices for IG
ITS
8
3
3
Dr. Mia Simmons
Chapter Overview
■ This chapter will cover pages 53-
6
9
in your book.
■ This chapter will cover how strategic planning plays a major
part in Information Governance with Executive Sponsorship
support
2
Executive Sponsorship
■ Critical to project and programs to be successful
– Especially critical for Strategic Planning
– Leadership is needed to provide their high level goals, and
management is tasks with developing and executing strategic
plans
■ IG is truly a change management process
– Provided structure, influence change and provide rules &
guidelines.
3
Crucial Executive Sponsor Role
■ Executive Sponsor
– High Level, required to pay attention to status of various
programs.
■ Serves Six Key Purposes
1. Budget – adequate financial commitment
2. Planning & Control – Sets direction
3. Decision Making – Make & approves decision
4
. Expectation Management – Manage expectation of
stakeholders
5. Anticipation – run interferences if needed by competing
resources
6. Approval – Sign off on milestones
4
Evolving Role of the Executive Sponsor
■ Evolvement
– IG program will evolve overtime from initial funding to completion
of the IG program.
■ IG program must be Top Priority of the organization
– Aligned with organization objective
■ Executive Sponsor – Lighthouse
– PM is first mate
– Program Team is deck hands.
■ Executive Sponsorship must help the program along the
way to be successful.
– Spend time to keep the program running.
– Management must keep the program relevant until completion
5
Building Your IG Team
■ Diversify your Team
– Have representatives from several departments
– Different level of skills and bring different viewpoints.
– Assist with Cross-Functional Training
6
Assigning IG Team Roles & Responsibilities
■ Sponsor designates an IG PM
■ Risk mitigation plan develops risk reduction
options and tasks to reduce specified risks and
improve the odds for achieving business
objectives.
■ IG team must include a cross-functional group of
stakeholders from various departments, including
legal, records management, IT, and risk
management.
7
Align Your IG Plan with Organizational Strategic
Plans
■ IG plan must support the achievement of the
organization’s business objectives and therefore
must be melded into the organizations overall
strategic plan.
■ IG plan should bring a standard approach across
the spectrum.
– Email policies, e-discovery policies, mobile
device policies, social media policies, cloud
collaboration
– Predictive Coding Technology in Early Case
Assessment
8
Survey & Evaluate External Factors
■ Once your IG plan is aligned with your
Organizations Strategic plan and IT strategy
Analyze IT Trends
■ IT must support & monitor implementation process
■ Information & Communication Technology
– Helps with analyzing different trends especially
mobility, cloud computing, smart devices
– Evaluate supported files & document formats.
9
Survey & Evaluate External Factors
Survey Business Conditions & Economic Environment
■ Change up strategic based on needs
– IG plan may need to be scaled back or scope
reduced.
– Implement with a smaller division first than
versus enterprise wide.
– Trends & conditions in the internal and external
business environmental must be included in
the IG strategic Plan
10
Survey & Evaluate External Factors
Analyze Relevant Legal, Regulatory & Political Factors
■ Legal Requirements Trump all others
■ Laws & regulations relevant to your organization’s
management and distribution of information in all
jurisdictions must be considered & included in the
IG strategic plan.
11
Survey & Determine Industry Best Practices
■ IG Discipline
– Records management, governance, risk
management & compliance
■ 25 IG Practices
– Are covered throughout pages 61-65
– Outlining how IG is implemented and utilized
within organizations.
12
Formulating the IG Strategic Plan
❖ Synthesize Gathered Information & Fuse it into IG
Strategy
■ Do not prolong the strategy development process
■ Develop IG strategies for every critical areas
– Legal Hold process
– E-discovery action plans
– Email Policy
– Mobile Computing policy
– IT acquisition strategy
– Confidential document handling
– Vital Records & disaster planning
13
Formulating the IG Strategic Plan
❖ Develop Actionable Plans to Support
Organizational Goals & Objectives
– Fuse the findings of all your analyses of external & internal
factors into your IG strategies plan.
– Make sure you prioritize them.
❖ Create New IG Driving Programs to Support
Business goals & Objectives
– Create supporting subprograms to jump-start your IG program
effort. Smaller programs should be able to measure real results
based on metrics that are agreed on in advance.
14
Formulating the IG Strategic Plan
❖ Draft the IG Strategic Plan & Gain Input from a
Broader Group of Stakeholders
– Once IG team in agreement, remember it’s a work in progress,
living document, that can be shared with broader group of
stakeholders
❖ Get Buy-in and Sign-off & Execute the Plan
– Take the final plan to executive management
– Receive their buy-in and sign-off
– Go do the work
– Provide steady updates to all key stakeholders.
15
Chapter Summary
■ Engaged & vested executive sponsors are necessary for IG
program success.
■ Sponsor must be:
1. Directly tied to the success of the program
2. Fully engaged in and aware of the program
3. Actively eliminating barriers and resolving issues
■ IG Team must be cross-functional
■ IG Strategic plan must include an assessment of relevant
technology trends
■ Include Best practices review in your strategic plan. Most
relevant best practices in IG are those in your industry proven
by peers and competitors.
16
Information Governance
Chapter 5
Complete Week 4 Objectives
