Unit Two
Part One – Documentation for a child minding business
Clear documentation is essential, as it is an area that receives inspection from Ofsted. Ofsted is the independent regulatory body for schools (including child care providers delivering the early years foundation stage curriculum) that reports directly to the government.
The documentation you need for a child minding business are as follows:

Criminal records bureau check (CRB)- this will check a person for any criminal records or convictions that may be held against their name. CRB is the first piece of documentation that should be filed in the documentation toolkit. A CRB check is necessary for any adult that will be caring for children within the childcare setting.
Child record form- this provides a snapshot of crucial information relating to the child being cared for and will be the first form accessed in the case of an emergency. This form should include, child’s name, D.O.B, address, parent/carers address and contact details, child’s doctors names and contact details, 2 emergency contacts, medical history, immunisations, allergies, dietary requirements, medical conditions, religion (if appropriate) and any other relevant information.
Child information record book- this is an essential piece of documentary evidence required by Ofsted, it documents daily the various activities a child has carried out, food they have eaten, number of nappies changes (if applicable) and any other relevant information relating to the child that occurs during the day. The book is usually taken home daily or weekly by the parent so they can see what activities their child has been engaging in during the day and what learning has taken place. The record book can also act as a means of communication for non-urgent items between the parent and child care provider.
Childcare agreement forms- this provides the contract between the parent and the childcare provider. The child care agreement sets out essential information such as the child’s contact details, parent/guardian information, start date, hours and days the child will be attending, details of collection from the setting and fee information (including any retainer fees that may be payable).
Accident record and incident forms- the accident form gives a detailed account off the accident that has occurred, where it happened, names of any adults who witnessed the accident, type of first aid that was given at the time (if applicable), this should also include the date, name and signature of the person who completed the form. It should also contain a section for the child’s parent to sign to confirm that they have read the report and are aware of the accident. The incident form is very similar to the accident form, it is used to give details of anything that may result in the child becoming upset and distressed ex, a child may be playing with a family cat and be scratched. The incident form is to be completed and signed the same as the accident form and read and signed by the parent.
Existing injuries form- an existing injuries form is used to document any injuries, (bruise or cut) which a child may arrive with. Both the childcare provider and the parent should sign the form. These could be completed in the setting before the session starts or issued to parents in advanced.
Fire and safety form- this is used to give details if the correct evacuation process from the setting in case of a fire breaking out. All children being cared for should be regularly exposed to a practice fire drill the dates of the drill and children involved should be documented, dated and signed in the fire safety form.
Vehicle records and parent permission to travel in a vehicle- this form should contain information regarding registered and insured vehicles that are to be used for the purpose of childcare. These vehicles should have appropriate insurance cover and documentation about who is insured and registered to dive the children around. As well as the vehicle record, it is necessary to obtain a signed form from a parent giving permission for their child to be transported in their childcare provision registered vehicles. This could be for regular trips t a playgroup, the park or an organised outing.
Prescription and non-prescription medical record card- this can either be incorporated into the child’s record or detailed separately. It should contain information on prescription and non-prescription medicines the child may need administered by the childcare provider. It should detail the name of the drug, dose and frequency it should be administered. The childcare provision should obtain written permission from the parent for each drug to be given to their child. Each time it is administered it should be recorded in the form. This procedure should also be carried out for non-prescription medication that a child requires, as agreed with the parent. The parent should also detail under what circumstances the medication should be given.
Outings and consent forms- there are 2 different typed of consent forms that may be required for documenting small trips and pre-planned larger scale trips. A form including clauses that detail the types of outings a child can go on can be used; this form could include permission statements for trips on public transport, foot, carer’s cars or any other car (e.g. carers friends car). This form should be signed by the parent and kept in the child’s file. In addition to this form a separate form may be required for larger outings, or for those that may require financial contribution from the parent.
Financial forms- record of payment, invoice, receipt- as well as the collection of forms already discussed, there are three necessary financial forms for recording financial details relating to the home child care business. Record of payment of fees- used to record fee payments by the parent. The childcare provider signs to say that the payments by the parent have been received. There may be occasions when a receipt is used for other purposes, educational products purchased from the childcare provider.
Record of complaint- any complaints may be required to be shared with parents, Ofsted and possibly other agencies. Therefore, it is extremely important that the complaints form is completed accurately, and as soon after the complaint is made so the information is accurate. The next section should contain details of the complaint in full. The following sections should go on to detail how the complaint was dealt with, along with any action that was taken. The child provider should ten sign and date the form. Depending on the nature of complaint, it might be necessary to refer it to Ofsted, particularly if an allegation f serious harm or abuse is made.

Part Two – Activities that stimulate children developmentally
Play is an essential part of a child development, and there are many activities that can be done to enhance the development of a child, intellectually, socially and physically.
Depending on the space available, there are various different options for incorporating physical development activities into a child’s day; for example, skipping is a good physical development activity as it encourages co-ordination and strength. Physical development activities also help to promote a healthy living and exercise.
Physical development also helps to develop a child’s gross-motor skills; gross-motor skills refer to the big physical movements made by a child or baby, such as crawling, rolling and walking.
Additional activities that enhance physical development of gross-motor skills are throwing or catching a ball; this develops hand eye co-ordination, riding a bike; this helps to develop balance skills, and hopscotch; this helps to develop jumping and counting skills.
Fine-motor skills involve dexterity and fine control of muscle movements such as, writing, drawing, using a knife and fork and doing up clothing. Fine-motor skills require a child to use precise and well-controlled movements; there are many activities that can be used to develop these skills such as a dressing up box.
There is a wide range of multi-sensory toys to develop a baby’s fine-motor skills from around 9months. Toys that can be squeezed to make a noise, or finger foods are ideal for a baby’s hand eye co-ordination.
At about 12months, a baby will love to drop objects such as toys. An excellent toy to have is a shape sorter; babies love the bright colours and will love the sound of the shapes dropping into the sorter. Fine-motor skills are used as the baby picked up each shape, determines where it goes and turning it until it drops into the sorter.

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For toddlers up to about 24months, the range of fine-motor skill activities changes. A brilliant addition to the home or setting is a dressing up box. Toddlers enjoy dressing and undressing; and a dressing up box helps to encourage fine-motor skills with the various fastenings that the toddler may encounter on the clothing such as zips and buttons, it also encourages creativity.
Painting, drawing and colouring are also excellent ways to develop toddler’s fine-motor skills.
Multi-sensory baby books are a great aid for developing a baby intellectually. There are lots of picture books in the market that have mirrors, crinkly fabric etc. that babies love to touch when being read stories. Music, singing and colourful, noisy toys all provide brilliant stimulation for a baby’s intellectual development.
For toddlers there is a wide range of activities that can be used to stimulate intellectual development. Card games such as pairs are very popular, as are board games such as connect four and dominoes. These are excellent for developing numeracy skills. Toddlers have very inquisitive minds and there are intellectual learning opportunities around every corner during the day-to-day activities that can be promoted by questioning, such as “what do you think we do next”.
Role-play is an excellent way to develop social skills in a safe environment, children can explore different roles in different settings; for example, a post office could be set up where children have to interact with each other as customer and staff.
Again here, this task is very closely matched to the study guide. Please amend this task and ensure that you are writing in your own words.
Task three- Draft food health and safety policy
All employees, paid or voluntary, who handle food, have a responsibility to:

Maintain a high standard of personal hygiene
Refrain from handling food when they or anyone at home are suffering from an infectious disease such as; diarrhoea, throat infection or rashes
Adhere to the settings health and safety policy
Report any shortcomings to the appropriate person, e.g. Faulty or damaged storage, preparation and service equipment

Principles of handling food:

All foods must be checked to ensure they are of the quality, substance and temperature required and that they are within there use-by dates
All foods must be stored under conditions that will prevent their deterioration, instructions on the label, if present, must be followed

Keep it clean-keep it cool- keep it covered:

Food and food only, must be stored in areas designated specifically for that purpose (refrigerators, cupboards etc.)
Saucepan handles should not overhang the stove or worktop edges
Any food or liquid spillage must be cleaned up immediately
When cooking food, recipes or packet instructions must be followed
Food not eaten at the meal it was prepared/given must not be kept or offered at a later time
Signs of any type of pest infection must be reported immediately

Principle of safely using equipment in food areas:

All electrical equipment must be switched off and the plug removed from the power source when it is being cleaned or not in use
Refrigerators, freezers and other types of temperature control equipment must be routinely checked to ensure there effectiveness
All equipment must be according to manufacturer’s instructions
Doors and lids of equipment in use should fit securely
Hob burners, grills, ovens etc. must always be turned off when not in use
All cooking equipment should be checked when in use to ensure that it is functioning correctly. Any slight electrical shock received from the equipment must be reported immediately
All equipment and working surfaces must be kept in a clean and hygienic condition
Cleaning chemicals should be used at the prescribed dilution rate

Task four- Travel plan

Amount of children attending: 3
Destination: 100acre woods
Date of trip: 3rd September 2014
Time of departure: 09.15am
Time of return: 12.15pm
Permission slips received: 3
Travelling via car

Ensure full tank of petrol
Ensure car is correctly insured
Ensure child locks are enabled
Ensure breakdown cover
Ensure permission slips and informed of any child likely to attempt to take off their seatbelt

Ensure all children have suitable clothing e.g. rain coat
Ensure there is a first aid kit in car and any medication that may be needed – Joshua’s inhaler
Ensure there are snacks and plenty to drink
Ensure risk assessment has been carried out before organising the trip -low risk