Banquet Event Order

Instruction

Use this Hotel:

Mandarin Oriental Washington DC

Your Company:

Green Organics

Your Position:

You are the sales person

Use this event info to finish the sheet on page 3:

Thursday, March 26, 2020
9:00am –11:00am. Meeting for the 60 Green Organics employees only. The Research and Development Team will show a PowerPoint presentation, and Steve Montano will give a motivational speech to get the sales people excited. Have a continental breakfast set up in the rear or the foyer of the meeting room. Hotel staff will need to deliver the boxes to the room before the start of the meeting.
Spouses/companions are on their own for breakfast.

11:00am until dinner: Free time.

Background info:

Select and replace this text with your hotel name.

Function Day/Date:

Organization:

Post As:

Meeting Planner: On-site Contact:

Billing Address:

Telephone: Email:

SalesManager/CSM:

Expected: Guaranteed: Set:

_____________________________________________________________________________________Time: Function: Room: Room Rental:

Beverage:

Menu:

Payment:

Special Instructions:

Audio Visual:

Room Set-Up:

Banquet Event Order

Instruction

Use this Hotel:

Mandarin Oriental Washington DC

Your Company:

Green Organics

Your Position:

You are the sales person

Use this event info to finish the sheet on page 3:

5:00pm – 7:00pm. Opening Cocktail Reception for all attendees. Provide a full host bar and heavy hors d’oeuvres. Elizabeth Cooper will give a 5-minute welcome speech at about 5:30. Photos of Green Organics staff at work over the years will be shown on a continuous loop in one corner of the room after the speech; this will require a projector, laptop, and screen.
Everyone is on their own for dinner after the cocktail reception.

Background info:

Select and replace this text with your hotel name.

Function Day/Date:

Organization:

Post As:

Meeting Planner: On-site Contact:

Billing Address:

Telephone: Email:

SalesManager/CSM:

Expected: Guaranteed: Set:

_____________________________________________________________________________________Time: Function: Room: Room Rental:

Beverage:

Menu:

Payment:

Special Instructions:

Audio Visual:

Room Set-Up:

Banquet Event Order

Instruction

Use this Hotel:

Mandarin Oriental Washington DC

Your Company:

Green Organics

Your Position:

You are the sales person

Use this event info to finish the sheet on page 3:

7:00pm –11:00pm: Dinner-Dance for all attendees and spouses. Mark wants this to be an elegant, plated, sit-down dinner with fine food, dancing, and music. On your BEO (in “room set-up” and “special instructions”), describe the decorations and the entertainment. You will need a band or a DJ. Provide a host bar and bottles of wine with dinner (served at the tables).

Background info:

Select and replace this text with your hotel name.

Function Day/Date:

Organization:

Post As:

Meeting Planner: On-site Contact:

Billing Address:

Telephone: Email:

SalesManager/CSM:

Expected: Guaranteed: Set:

_____________________________________________________________________________________Time: Function: Room: Room Rental:

Beverage:

Menu:

Payment:

Special Instructions:

Audio Visual:

Room Set-Up:

Banquet Event Order – guidelines

Hotel name goes here.

Function Day/Date: Always include both day and date

Organization: Full name of group
Post As: Does the planner want this function posted on the reader board? If so, what should it say?

Meeting Planner: Also known as “contact” On-site Contact: Our customer contact if the planner does not attend
Billing Address:
Telephone: Email:

Sales Manager/CSM: List the hotel staff contacts here – the sales person and anyone else who worked with this group,
including CSM and Catering Manager if there is one.

Expected: Estimated number of guests Guaranteed: Set:

Time:Start and end Function: type of function Room:function room Room Rental: Charge for function room, or waived

Beverage:
Only use this section if there is a bar or if wine is
served.

For bar, list whether it is Host or Cash, and include
the price of cocktails, beer, wine by the glass, and
soft drinks.

If it’s a package bar (charged per person), use the
per-person price.

For wine at the tables, name the brand of wine
and the price per bottle.

Also include any staff charges, such as bartender
and cashier fees.

Menu:

Each and every menu item must be listed here. This is the
menu that your Banquet Chef will cook, and what your
banquet staff will serve.

Include soft drinks such as coffee in this section.

Room Set-Up:

What set-up style did the planner choose?

Add any special furniture (such as buffet tables, lectern,
stage) if requested.

Add special linen, only if requested. Otherwise standard
house linen will be used.

Add special centerpieces, only if requested.

Audio Visual:

List all A/V equipment (including microphone)
and prices.

Special Instructions:
Anything that doesn’t belong in the boxes above

Payment:
Choose Master account or direct bill or collect
payment at end of function. Include deposits
received.

Leave guarantee & set blank until due date

Meeting planner contact info goes here