There are three parts to this assignment.

Part 1: Complete the attached Grant Proposal Budget   Detail Planner Worksheet.

Part 2: Complete a Budget Narrative. See attachment   for detailedinstructions. The budget narrative is written last.   It is a detailed written explanation for all the proposed expenses   detailed on the Budget Detail Planner Worksheet. Each category from   the Budget Detail Planner Worksheet must be justified by clearly   explaining the relationship between the proposed activities and the   expenditures. For example, if you list that you need two counselors,   describe why you need two counselors and justify the salary (research   counselor salaries in your area).

Part 3: Revise and edit your draft Executive Summary   submitted in Topic 7 using feedback provided by your instructor.   Submit the final revised Executive Summary.

While APA style is not required for the body of this assignment,   solid academic writing is expected, and documentation of sources   should be presented using APA formatting guidelines, which can be   found in the APA Style Guide, located in the Student Success Center.

This assignment uses a rubric. Please review the rubric prior to   beginning the assignment to become familiar with the expectations for   successful completion.

This benchmark assesses competency 4.4: Use workload       measurements of organizational units to allocate resources and       create work schedules that will result in efficient staffing and       resource deployment for an agency.

2

JUS-515 Topic 8 Budget Narrative

Review the Bureau of Justice Assistance Grant Writing and Management Academy website. Click on Budget and listen to the presentation on Budget Development, Budget/Detail Categories and Budget Narrative. You may want to click on the video transcript to read a copy.

Video:

https://www.bja.gov/gwma/module5/index.html

Video Transcript:

https://www.bja.gov/gwma/module5/index.html

Create a Budget Narrative of 1,500-2,000 words. The Budget Narrative must include a detailed description of the following:

1. Each Personnel position’s duties and responsibilities.

2. Travel required to trainings, conferences, or job related.

3. Equipment that will support the proposed activities.

4. Supplies that support the proposed activities.

5. Describe the process for choosing an evaluator/consultant.

a. What criteria should the evaluator/consultant meet?

b. What are the evaluator’s credentials as a reputable evaluator?

6. Identify and estimate the value of your In-kind donations from the agency and other stakeholders.

As you create your budget narrative ask yourself the following:

1. Who manages the grant? What will the manager’s salary be? If the manager is already an employee, what percentage of time will be devoted to the grant on a weekly or monthly basis? What percentage of the grant pays this salary?

2. Will there be clerical assistance? Does the grant manager do the clerical functions? Does the organization donate clerical time? If so what percentage of time is donated? (Hint: donations are considered an In-Kind cost. It is good to have In-Kind donations to demonstrate commitment and sustainability once the grant is over.) For example: other In-Kind donations can usually include office space or supplies as determined by the granting agency. You must say how you plan to track the In-Kind donations and the approximate value.

3. Determine the lowest costs for supplies/equipment or will you have in-kind donations.

4. If you use volunteers, who supervises those volunteers?

5. What percentage of the volunteer supervisor’s salary will come from the grant?

6. Will you have an internal evaluator or hire an external evaluator. What are their qualifications to do evaluation? What do you want from the evaluation (i.e., quantitative or qualitative report)? What do you plan to pay for the evaluation?

7. You need to justify travel expenses? Where will the travel be and for what purpose? (Hint: Grantors will sometimes ask that the grant administrator/manager attend trainings that may be out of state. You must put this in your budget. Also any travel related to the day-to-day operations of the grant must be included.)

2

JUS-515 Topic 8 – Budget Detail Planner Worksheet

Directions:

Review the BJA Grant Writing and Management Academy Budget Development document by clicking on the link below.

https://www.bja.gov/gwma/module5/transcript.html#part2

Create a budget for your grant using the following planning worksheet.

Budget Categories: Insert additional rows as needed.

Personnel

Personnel Title/Position

Brief Job Description

Salary

% of time: full-time, half-time, etc.

Fringe Benefits

1.

2.

3.

4.

Travel: List each position that will involve travel while on the job. Estimate travel (mileage) to and from a site within the targeted area during work hours. Find the per diem rate for your state or jurisdiction.

$

Equipment: (e.g., computers)

Estimated cost

1.

2.

3.

$

Supplies: (e.g., copy paper, pens, pencils, anything that the program will need to effectively function)

Purpose

Estimated cost

1.

2.

3.

$

Evaluation/Consultants & Contracts:

Purpose

Estimated cost

1.

2.

3.

$

In-Kind (e.g., space, volunteers, equipment, supplies)

Purpose

1.

2.

3.

$

Total Cost of Proposed Grant: $___________________

(All categories including In-Kind. Your overall budget may exceed the $100,000 cap.)

Total In-Kind Savings (minus): – $___________________

Total Grant Proposal Request: $_100,000_____________