This week, your course project is due for final submission. The deliverables for Week 5 are:

• The project control plan
• The project closeout plan

The project control plan: 

• Propose the reports and control mechanisms that the project manager  and the team will use to track the project. The plan should include the  details of performance measurement that defines which variables will be  measured, how they will be measured, and when they will be measured. The  measurable objectives should be identified as milestones on the Gantt  chart. You may use Microsoft Project to develop a baseline for your  project plan.
• Project evaluation and reporting will also explain how a project  manager will communicate performance evaluation results to management  and to the customer. This will include the results of performing the  cost and schedule variance analyses and a risk analysis, formulating  cost or schedule or performance alternatives, forecasting budget and  schedule completion, employing the methods of taking corrective actions,  and managing expectations.

The project closeout plan:

• The plan should propose the method of determining when the project  has met its objectives and the method of determining when the project  will be terminated. In the closeout plan, discuss the closing of the  project, reassigning personnel, and delivering materials purchased under  the contract.
• Include a summary of lessons learned in developing the project  management plan along with recommendations and follow-up work, as  needed.

Submission Details:

• Submit your 8-10 page paper in a Microsoft Word document, using APA style. 100% original, no plagiarism. (I have also attached previous weeks assignments to aid you in this assignment) Please utilize previous assignments to assist with this 8-10 page paper. 

BUSINESS MANAGEMENTPaperessaydue ASAPHelp

Sheet1

System

Registration

Student

Registration

Login

Print Receipt

Provide Credentials

Authentication Credentials

Confirmation Receipt

Choose Classes

Prepare Registration Invoice

Running

Head: WB

S

, SCHEDULE AND

BUDGET

1

WBS, SCHEDULE AND BUDGET 7

WBS, Schedule And Budget

Nich

o

las Calhoun

So

uth

University

February 10, 2020

WBS Chart

Work breakdown structure is an essential tool especially in identifying the scope of the project and also in establishing the facilities that the project aim at providing after its completion. The work breakdown structure depicted in this assignment aims at establishing an online student registration system. The activities that will be done during the entire procedure are outlined in the following WBS (Chambers, 2017).

The first activity is registration. It is the site through which the students would visit so as to register themselves within the institution. Below the registration is a segment where the students enter their credentials. In this segment, the students would enter their personal details so as to get them registered. This is important especially for the reason that the information is required when preparing the registration invoice once the registration process is completed.

The system also includes login as the next activity in the structure. This stage requires that the student enters their login credentials as they were provided in the previous stage so as to gain access to their portal. This stage enables the student to authenticate their credentials whenever it is required.

The next activity in the system would be to select their class based on their eligibility levels. Upon finalizing the class, the system will automatically print out a confirmatory receipt. This confirms that the student has successfully selected and finalized a class.

The next and last stage of the system is preparation of a registration invoice. This would mark the termination of the entire online student registration procedure.

Schedule

The first step of the entire procedure would be to register. The registration stage requires that the students enter their credentials so as to get them registered into the system. They would then require to choose their class according to their level of eligibility. Next would be to finalize the class selection (“Course

Registration

System Software Development Plan,” 2015).

The next activity is the login segment. It requires the student to enter their personal credentials so as to access their portal. It is important to note that the stage is dependent on the previous stage in that the student uses the credentials that they had entered in the previous stage. Upon logging in, the student could authenticate their credentials if needed. The authentication of the credentials is dependent on the login step since that is the only way the student is able to access their credentials in the system.

Next stage is printing of the confirmatory receipts. The stage requires that the student be registered into the system. The last step is preparation of the student invoice. It is also dependent on registration.

These activities are well outlined in the task flow network below.

The critical path is used to show the activities that transpire during the execution of the project as well as how they follow each other. It emphasizes on the specific activities that must be carried out so as to ensure efficient execution of the project as well as the inter-dependency of the activities (Filev, 2019). The critical path for this particular project is as follows:

Activity	Inter-dependency
Registration	This step is independent as it only requires the personal details of the student
Login	Depend on registration in that a student cannot log in to the system if they are not registered.
Authentication of credentials	The student must log into the system prior to authenticating their credentials. This implies that this step depends on the login stage.
Printing confirmatory receipt	The step is dependent on registration.
Preparation of the student invoice	The step depends on registration.

Personnel staffing will consider the procedure for obtaining the required staff members, the amount of time that the staff services will be required, the minimal qualifications of the staff members and also the necessary training for the staff members. The tasks will be scheduled in such a way that the accommodate the commencement stage, inception stage, risk analysis and design development phase and also the project execution phase itself (Cassidy, 2015). The project staff scheduling will be as follows:

TASK	COMMENCEMENT DATE	COMPLETION DATE
Commencement Phase (scheduling)	18-January-2020	27- January -2020
Inception phase (preparing the project design)	28-January-2020	7- February -2020
Risk analysis and design development	8- February -2020	15- February -2020
Execution Phase	16- February -2020	27- February -2020

Cost plan

The initial step of the plan is resource planning. Among the resources required for this project would be in different forms, that is, informational, physical, human and also financial resources. There should be enough information regarding the installation of the new registration system. It should cover the shortcomings of the current system and how to solve them. It should also cover the improvements that the new system aims at bringing into the school upon its implementation. The physical resources needed are more complex computers within the school that would be efficient to run the new system. There will be also some human resource requires especially in terms of software engineers and designers who would study and ensure that the proposed system would be efficient for the intended purpose. All of these resources would require some finances to purchase.

The next step is cost estimation. It involves actual quantification of the resources and also their costs. Purchasing new computers would cost the school an estimate of $8000. The installation of the new system would require purchasing of human resources. The people that will be hired to carry out the task would need to be compensated. The estimated salary expense for five technological experts is $5000 for the entire project. There will also be some finances required to carry out research about the project. This is anticipated to cost the institution about $1000. The project’s budget also considers other miscellaneous expenses such as transportation costs, accommodation of the technological experts, training of the staff members and any other needs that may arise. The estimated financial cost for the entire project is $10,000.

The next step is cost budgeting and cost control. Cost budgeting involves allocation of the estimated costs of the resources into cost accounts. Cost control checks the variance of the costs from the baseline while ensuring that corrective action is carried out to achieve minimum costs.

References

Cassidy, Liz. (2015). Project Management: Time Estimates and Planning. Retrieved from

https://www.projectsmart.co.uk/project-management-time-estimates-and-planning.php

Course Registration System Software Development Plan. (2015). Software Development Plan. Retrieved from

http://sce.uhcl.edu/helm/RUP_course_example/courseregistrationproject/artifacts/projectmanagement/sdp_current.htm#ProjectPlan

Chambers. (2017). Work Breakdown Structure. Retrieved from

http://www.chambers.com.au/glossary/work_breakdown_structure.php

Filev, Andrew. (2019). Project Management Critical Path is Easy. Retrieved from

https://www.wrike.com/blog/critical-path-is-easy-as-123/

Running Head: WBS, SCHEDULE AND
BUDGET

1

WBS, Schedule And Budget

Nicholas Calhoun

S
o
uth
University

February 10, 2020

Running Head: WBS, SCHEDULE AND BUDGET 1

WBS, Schedule And Budget

Nicholas Calhoun

South University

February 10, 2020

Running

Head: PROJECT

1

PROJECT

2

PROJECT

Nicholas Calhoun

South University

Foundations of Project Management

February 4, 2020

Introduction

Considerably, some level or organization is required in order to facilitate process of documentation and easy retrieval of patient records. Acquisition and implementation of an EMR system helps to capture, manage, and retrieve patient data like demographic information, lab results, and medical history, among others with a single click. Strong EMR system can effectively acquire and centralize vital patient information” –something that is effective and efficient service delivery.

The Communication Plan

The adoption of EMR technology requires administrative technological capabilities. This means that there will be the need for a system administrator and IT administration team who would be responsible for access control, maintenance and security (Yuan, Kane, Fletcher, Nembhard, 2019). Additionally, there will be a need for collaboration with hospital administrators to ensure that the system is contextually viable for the specific hospital environment as a way to gain effective implementation.

General practitioners will also need to be involved and offered financial support to help in offering incentives for use of the EMR technology, supporting system implementation as needed, and to purchase additional equipment or gadgets needed to allow the seamless implementation of the new system. The users and patients are the other stakeholders and are the most vital ones when it comes to EMR implementation. The institution needs to educate them on the system and its benefits (Pandya, Clarke, Scarsella, Alongi, Amport, Hamel, Dougherty, 2019). This would also allow for consent according to the regulations in place for information sharing. The need for EMR is mainly driven by its promise of improving patient safety and care. As such it is mainly addressed to patients as a way to increase safety, accessibility, accuracy, and efficiency.

Communication officer oversees all issues related to public relations. He does a lot of marketing communications as well as media relation for the port to ensure that all communication goes well. He also organizes for the award-winning events within the port. Importantly, he has personal interaction with the business stakeholders of the port, the community members and the social network agents. He ensures that the communication is well channeled, and all the activities of the port go as primarily initiated.

Information Need

Healthcare organizations have busy business operations. Given its geographical location, and its popularity, hospitals are is associated with a series of business activities. Proactively, the hospitals manages both internal and external communication of the staff members to ensure that all the plans go in line. The hospital directors in conjunction with the police department are responsible for ensuring that the security is well maintained (Brice, Marinov & Rüger, 2015). In so doing, all the operations of the hospital go in line as planned. The Emergency Management Coordinator plays a pivotal role. They help in ensuring the communication process between the employee and the stakeholder is well maintained. The management provides that they collect and collaborate with the staff, the responders and all the stakeholders involved to put things in order in all types of events.

The manager of the company is responsible for all the communication within and outside the company. He understands all the needs of the company and reacts to them, accordingly. Alongside that, he is also responsible for designing the projects needed by the port and act upon them respectively. He ensures that there is credibility in conveying all the information to the stakeholders. He makes liaison with all departments within the hospital to ensure that all necessary information needed are tabled at the right time. All the letters regarding the news of the hospital are channeled to the management office so and the manager act on them appropriately. On the same plinth, he reacts to the letters sent in the post office of the hospital and responds to them on time. In most instances, the manager of the port makes facial discussion with the staff members concerning the progress of the hospital. Any matter regarding the development of the hospital is addressed on the table, where the manager chairs the meeting.

Currently, one of the projects ongoing at the port is the implementation of EMR. Despite the challenges, the stakeholders try as much as possible to ensure that all the implemtation activities go as planned. Because of the disruptive capacity improvement, the stakeholders have shifted the construction on daily flows from a cross-divisional traffic team.

Risk Assessment

Due to the passing of the Affordable Care Act ten years ago, there has been an increased demand for medical services in the United States. This has led to medical institutions serving increased patient numbers. Consequently, physicians, clinical staff and healthcare providers have had difficulties in managing the medical records of patients manually. This created the need for organization in the process of documentation and retrieval of patient records. The Electronic Medical Record, EMR, system comes in and its implementation and acquisitions would facilitate the following. The retrieval, management and capturing of patient data such as medical history, lab results, and demographic data (Jawhari, Keenan, Zakus, Ludwick, Isaac, Saleh, Hayward, 2016). Research indicates that an effective EMR system can centralize and acquire crucial patient information efficiently leading to enhanced service delivery.

EMR offers the ability to incur improvements on patient safety through the provision of timely and consistent care to patients in performance and through compliance with clinical regulations and standards, and the avoidance of duplicates. It can also lead to lower health care costs and improved efficiencies by promoting single patient records entailing integrated information. This would ensure improved coordination and continuity of care by reducing redundant tests and waste.

Risk Mitigation Plan

An EMR is an electronic version of a paper-based record-keeping system. It is a computer-based system for retrieving, organizing and storing patient information and is expected to improve the safety and quality of healthcare tremendously. An EMR can entail information such as the following. Research and education that would be accessible from various departments of a hospital institution under confidentiality, patient privacy and the protection of security. A plan of care, vital signs, patient progress assessment, hospitalization, surgical and medical history, test and laboratory results, allergies, past and present medication history (Morris et al., 2019). Others include insurance information, person to be notified in case of an emergency, gender, date of birth, complete address and full names.

Project Control Plan

Research defines project scope as a component of project planning that entails documenting and determining deadlines, costs, tasks, deliverables, and specific project goals. As such, project scope is crucial to the success of any project. It also allows the project manager and his team to set the project timeline as assign the needed resources (Morris et al., 2019). For the acquisition and implementation of the EMR project, the anticipated scope entails the following. Adoption of changes that are in-line with stakeholder needs. Identification of likely challenges, problems, and risks that may curtail implementation. Listing the project expectations and success factors. Acquisition of resources to ensure successful project implementation. Confirmation of project objectives and goals. Lastly, identification of the needs of the project and those behind the need for the project (Morris et al., 2019)

This project is expected to be implemented in a hospital setting. This creates the need for training for the medical staff on how to use the system. Moreover, there needs to be system development that factors in the needs of the particular hospital and the specific hospital environment. The equipment and hardware needed should be provided and the project manager is to oversee the utilization of the resources provided (Morris et al., 2019). The estimated time for the completion of this project is estimated to be twenty-four weeks and its implementation will be done through piloting. This entails rolling out the system in specific departments and subsequently rolling it out in other departments. Project success factors include effective implementation, adequate training for the staff and effective education of the patients on consent and the need for the system (Othman et al., 2019). The project will be termed successful if it increases accuracy, reduces documentation errors and organizes documentation in a way that is accessible and informative.

The Organization and Human Resources Plan

The organization is vast, and every department has its leadership. For example, the Director of Human Resource and Payroll is responsible for overseeing and administering all Human Resources functions in concert with all operating within the hospital. The director of Human Resources, on the other hand, however, is responsible for planning and directing all activities related to employee relations. He is also responsible in supervising the development of the every departmental personal (Morris et al., 2019). Upon giving them targets to achieve within a specified period of time, the manager supervise the progress on regular basis to ascertain that all are realized.

Most importantly, is defined in a way that the project owner comes first, followed by the project developer, who deals with all operations of the project, the design, the PM, who shows production and implementation results. These members various roles to play to ensure success is realized in the long run (Morris et al., 2019)

The Project Closeout Plan

The project provides critical information regarding management and risk assessment. From the project, I have drawn series of information worth noting. Importantly, the project has proper planning, resource allocation, and risk assessment. From the overall overview, project design is a decisive aspect of management (Morris et al., 2019). Actually, the managers and other leaders try as much as possible to acquire all information regarding the port. They also try to deal with any risk that may emanate from the project in a sober way that does not affect the subsequent operations of the project. Sometimes, a project manager goes an extra mile of executing some severe task of developing a project scope. The challenges are well addressed through proper planning and resource allocation, which is a clear indication that to a great extent, the project tries as much as possible to meet its objectives as far as project management is concerned.

References

Chang, H., & Choi, M. (2016). Big data and healthcare: building an augmented world. Healthcare Informatics Research, 22(3), 153-155. Retrieved from:

https://synapse.koreamed.org/search.php?where=aview&id=10.4258/hir.2016.22.3.153&code=1088HIR&vmode=FULL

.

Clarizen, T. (2018). What Are the Objectives of Project Management? Retrieved from:

https://www.clarizen.com/objectives-of-project-management/

.

Coleman, N., Halas, G., Peeler, W., Casaclang, N., Williamson, T., & Katz, A. (2015). From patient care to research: a validation study examining the factors contributing to data quality in a primary care electronic medical record database. BMC family practice, 16(1), 11. Retrieved from:

https://bmcfampract.biomedcentral.com/articles/10.1186/s12875-015-0223-z

.

Jawhari, B., Keenan, L., Zakus, D., Ludwick, D., Isaac, A., Saleh, A., & Hayward, R. (2016). Barriers and facilitators to Electronic Medical Record (EMR) use in an urban slum. International journal of medical informatics, 94, 246-254. Retrieved from

https://www.sciencedirect.com/science/article/pii/S1386505616301769

Mashoka, R. J., Murray, B., George, U., Lobue, N., Mfinanga, J., Sawe, H., & White, L. (2019). Implementation of electronic medical records at an Emergency Medicine Department in Tanzania: The information technology perspective. African Journal of Emergency Medicine, 9(4), 165-171. Retrieved from

https://www.sciencedirect.com/science/article/pii/S2211419X18301587

Morris, D., Sheehan, B., Lamichahane, R., Zimbro, K., Morgan, M. K., & Bharadwaj, P. (2019). Validation of an automated mortality index using the electronic medical record system in a network of acute care hospitals. Journal of Hospital Administration, 8(3). Retrieved from

https://pdfs.semanticscholar.org/bc02/98d12b73ac95c22f60fcf554f73af1a68461

Othman, K., Bashir, O., & Arabi, M. (2019). Implementation of Electronic Medical Record in Vascular and Interventional Radiology. Journal of Radiology Nursing, 38(3), 201-209. Retrieved from

https://www.sciencedirect.com/science/article/pii/S1546084318302232

Pandya, C., Clarke, T., Scarsella, E., Alongi, A., Amport, S. B., Hamel, L., & Dougherty, D. (2019). Ensuring Effective Care Transition Communication: Implementation of an Electronic Medical Record–Based Tool for Improved Cancer Treatment Handoffs Between Clinic and Infusion Nurses. Journal of Oncology Practice, 15(5), e480-e489. Retrieved from

https://ascopubs.org/doi/abs/10.1200/JOP.18.00245

Rouse, M (n.d). Project Scope. Retrieved from:

https://searchcio.techtarget.com/definition/project-scope

.

Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on project success and on the execution of business strategies. International Journal of Project Management, 33(1), 53-66. Retrieved from:

https://www.sciencedirect.com/science/article/pii/S0263786314000519

.

Running Head: PROJECT

1

PROJECT

Nicholas Calhoun

South University

Foundations of Project Management

February 4, 2020

Running Head:

PROJECT

1

PROJECT

Nicholas Calhoun

South University

Foundations of Project Management

February 4, 2020

Running

head: INITIAL PLAN

DEVELOPMENT

1

INITIAL PLAN DEVELOPMENT 2

Initial Plan Devel

o

pment

Nicholas Calhoun

F

o

undations

of Project Management

South University

Janua

ry 28, 2020

Initial Plan Development

The statement of need: Write a brief description of the chosen organization and discuss the background information associated with the problems that need to be solved.

Due to the passing of the Affordable Care Act ten years ago, there has been an increased demand for medical services in the United States. This has led to medical institutions serving increased patient numbers. Consequently, physicians, clinical staff and healthcare providers have had difficulties in managing the medical records of patients manually. This created the need for organization in the process of documentation and retrieval of patient records. The Electronic Medical Record, EMR, system comes in and its implementation and acquisitions would facilitate the following. The retrieval, management and capturing of patient data such as medical history, lab results, and demographic data (Jawhari, Keenan, Zakus, Ludwick, Isaac, Saleh, Hayward, 2016). Research indicates that an effective EMR system can centralize and acquire crucial patient information efficiently leading to enhanced service delivery.

EMR offers the ability to incur improvements on patient safety through the provision of timely and consistent care to patients in performance and through compliance with clinical regulations and standards, and the avoidance of duplicates. It can also lead to lower health care costs and improved efficiencies by promoting single patient records entailing integrated information. This would ensure improved coordination and continuity of care by reducing redundant tests and waste.

The goals and objectives of the project: Identify project goals and the underlying objectives. Quantify the measurable performance expectations of the project plan to determine whether it meets the planned objectives. Performance should be defined in terms of:

· The product or process specification

An EMR is an electronic version of a paper-based record-keeping system. It is a computer-based system for retrieving, organizing and storing patient information and is expected to improve the safety and quality of healthcare tremendously. An EMR can entail information such as the following. Research and education that would be accessible from various departments of a hospital institution under confidentiality, patient privacy and the protection of security. A plan of care, vital signs, patient progress assessment, hospitalization, surgical and medical history, test and laboratory results, allergies, past and present medication history (Morris, Sheehan, Lamichahane, Zimbro, Morgan, Bharadwaj, 2019). Others include insurance information, person to be notified in case of an emergency, gender, date of birth, complete address and full names.

· The total budget at completion of the plan

The budget for the acquisition and implementation of the EMR is estimated as follows.

$1000

	Activity	Estimated Cost
	Software Development and Acquisition	$5000
	Roll-out		$1000
Hardware	$6000
	Training
Sub Total	$1300 0
Contingency Cost	$1300
Grand Total	$14300

· The time frame for completion of the plan

The estimated timeframe for the completion of the project is as follows.

Activity

Software Development and Acquisition

Roll-out

8 weeks

Training

4 weeks

Estimated Time
	8 weeks
Hardware Acquisition and Installation		4 weeks
Total Estimated Time	24 weeks

Stakeholders and project requirements: Identify the project’s stakeholders. Analyze their needs and wants and create a list of project requirements derived from the inputs provided by the stakeholders.

The adoption of EMR technology requires administrative technological capabilities. This means that there will be the need for a system administrator and IT administration team who would be responsible for access control, maintenance and security (Yuan, Kane, Fletcher, Nembhard, 2019). Additionally, there will be a need for collaboration with hospital administrators to ensure that the system is contextually viable for the specific hospital environment as a way to gain effective implementation.

General practitioners will also need to be involved and offered financial support to help in offering incentives for use of the EMR technology, supporting system implementation as needed, and to purchase additional equipment or gadgets needed to allow the seamless implementation of the new system.

The users and patients are the other stakeholders and are the most vital ones when it comes to EMR implementation. The institution needs to educate them on the system and its benefits (Pandya, Clarke, Scarsella, Alongi, Amport, Hamel, Dougherty, 2019). This would also allow for consent according to the regulations in place for information sharing. The need for EMR is mainly driven by its promise of improving patient safety and care. As such it is mainly addressed to patients as a way to increase safety, accessibility, accuracy, and efficiency.

The project requirements are as follows.

Training and quality management where EMR acts as an enabling system that inculcates focus on improvement in information processing and quality management. This entails the legibility of records, reduction in errors, improved results management, and streamlining accountability and work processes. Research indicates that with effective training, the use of EMR can reduce up to two-thirds of medication problems when implemented.

Compliance with regulations where the EMR deals with medical records that are legal documents. This means that these records are the property of the healthcare providers in the facility or institution produced. As such, access and retrieval should be done in accordance with specific state or federal information and data regulations. Moreover, the information within these medical records is owned by the patients who have the right to obtain copies of these records and to view them (Mashoka, Murray, George, Lobue, Mfinanga, Sawe, White, 2019). As such, it is crucial that all the records captured in the system are authenticated and stored unaltered by those who create or access the records.

Project scope development: Identify the scope of the project to define the work that needs to be performed to meet the project objectives.

Research defines project scope as a component of project planning that entails documenting and determining deadlines, costs, tasks, deliverables, and specific project goals. As such, project scope is crucial to the success of any project. It also allows the project manager and his team to set the project timeline as assign the needed resources. For the acquisition and implementation of the EMR project, the anticipated scope entails the following. Adoption of changes that are in-line with stakeholder needs. Identification of likely challenges, problems, and risks that may curtail implementation. Listing the project expectations and success factors. Acquisition of resources to ensure successful project implementation. Confirmation of project objectives and goals. Lastly, identification of the needs of the project and those behind the need for the project.

This project is expected to be implemented in a hospital setting. This creates the need for training for the medical staff on how to use the system. Moreover, there needs to be system development that factors in the needs of the particular hospital and the specific hospital environment. The equipment and hardware needed should be provided and the project manager is to oversee the utilization of the resources provided. The estimated time for the completion of this project is estimated to be twenty-four weeks and its implementation will be done through piloting. This entails rolling out the system in specific departments and subsequently rolling it out in other departments. Project success factors include effective implementation, adequate training for the staff and effective education of the patients on consent and the need for the system (Othman et al., 2019). The project will be termed successful if it increases accuracy, reduces documentation errors and organizes documentation in a way that is accessible and informative.

References

Jawhari, B., Keenan, L., Zakus, D., Ludwick, D., Isaac, A., Saleh, A., & Hayward, R. (2016). Barriers and facilitators to Electronic Medical Record (EMR) use in an urban slum. International journal of medical informatics, 94, 246-254. Retrieved from

https://www.sciencedirect.com/science/article/pii/S1386505616301769

Mashoka, R. J., Murray, B., George, U., Lobue, N., Mfinanga, J., Sawe, H., & White, L. (2019). Implementation of electronic medical records at an Emergency Medicine Department in Tanzania: The information technology perspective. African Journal of Emergency Medicine, 9(4), 165-171. Retrieved from

https://www.sciencedirect.com/science/article/pii/S2211419X18301587

Morris, D., Sheehan, B., Lamichahane, R., Zimbro, K., Morgan, M. K., & Bharadwaj, P. (2019). Validation of an automated mortality index using the electronic medical record system in a network of acute care hospitals. Journal of Hospital Administration, 8(3). Retrieved from

https://pdfs.semanticscholar.org/bc02/98d12b73ac95c22f60fcf554f73af1a68461

Othman, K., Bashir, O., & Arabi, M. (2019). Implementation of Electronic Medical Record in Vascular and Interventional Radiology. Journal of Radiology Nursing, 38(3), 201-209. Retrieved from

https://www.sciencedirect.com/science/article/pii/S1546084318302232

Pandya, C., Clarke, T., Scarsella, E., Alongi, A., Amport, S. B., Hamel, L., & Dougherty, D. (2019). Ensuring Effective Care Transition Communication: Implementation of an Electronic Medical Record–Based Tool for Improved Cancer Treatment Handoffs Between Clinic and Infusion Nurses. Journal of Oncology Practice, 15(5), e480-e489. Retrieved from

https://ascopubs.org/doi/abs/10.1200/JOP.18.00245

Yuan, C. T., Kane, G. C., Fletcher, J. M., & Nembhard, I. M. (2019). The role of social influence and network churn in beliefs about electronic medical record technology. Journal of Social Structure, 20(3), 29-49. Retrieved from

https://jhu.pure.elsevier.com/en/publications/the-role-of-social-influence-and-network-churn-in-beliefs-about-e

Running head: INITIAL PLAN

DEVELOPMENT

1

Initial Plan Development

Nicholas Calhoun

F
o
undations

of Project Management

South University

Janua
ry 28, 2020

Running head: INITIAL PLAN

DEVELOPMENT 1

Initial Plan Development

Nicholas Calhoun

Foundations of Project Management

South University

January 28, 2020

Running

head: PROJECT PLAN

1

PROJECT PLAN 5

Project Plan

Nicholas Calhoun

Project Management

South University

January 21, 2020

Project Plan

Industry: Healthcare

Project: “Implementation of Electronic Medical Record (EMR) systems”

Project Overview

The growth in technology has seen the inception of healthcare informatics whereby hospitals are required to utilize software systems to “facilitate workflow and improve the quality of patient care and patient safety” (Chang & Choi, 2016). Following the enactment of Affordable Care Act in 2010, the demand for healthcare services has increased drastically. Consequently, hospitals across United States serve a huge number of patients in a single day –hence making it hard for healthcare providers, clinical staff, and physicians to handle patients’ medical records manually.

Considerably, some level or organization is required in order to facilitate process of documentation and easy retrieval of patient records. Acquisition and implementation of a EMR system helps to capture, manage, and retrieve patient data like demographic information, lab results, medical history, among others with a single click. According to Coleman et al. (2015), “a strong EMR system can effectively acquire and centralize vital patient information” –something that is effective and efficient service delivery.

Thus, this project involves the process acquiring and implementing EMR to facilitate workflow and enhance service delivery in hospitals.

Synopsis

The project success is entirely anchored on proper “planning and management” of the activities and processes involved (Serra & Kunc, 2015). As a course, project management has a number of objectives which must be fulfilled and this project is fully aligned those objectives. First, there is need to ensure that projects are aligned to the organizational strategy and hence, this project is in line with the need to provide quality care to patients. The project plan will involve the process of creating a WBS that will act as a point of reference as far as project planning and control is concerned. Developing a network diagram for the project is also key in managing this project. Cost and time estimation is a key element of this project is essential in ensuring that the implementation team works within the required timeframe and budget. Values and risk analysis also forms is a key element of project plan to ensure that its implementation does not result into losses. The acquisition of high performing team is critical in ensuring that the necessary knowledge, skills, and expertise is acquired to spearhead the implementation process. Understanding procurement process is necessary in order to acquire all the relevant materials and equipment to facilitate the installation and maintenance of EMR. Finally, assessment and evaluation of the project is essential to ensure that it meets the required standards (Clarizen, 2018).

Project Scope

Rouse notes that “project scope is the part of project planning that involves determining and documenting a list of specific project goals, deliverables, tasks, costs and deadlines.” Notably, project scope is vital in ensuring project success. It allows the PM to assign the necessary resources and set the project timeline. The anticipated scope for this project include:

· Identification of the project needs

· Confirmation of project goals and objectives

· Acquisition of the resources required for project completion

· Listing down the success factors including the project expectation

· Identification of possible risks, problems, and challenges that may hinder project implementation

· Adoption of changes that reflect stakeholder needs –patients, doctors, management, among others

· User training and adjustments

Project Outcome

Putting in place a flawless and efficient EMR to allow medics to capture, store, and retrieve patient data. All the required tools must be incorporated into the system to ensure efficiency in healthcare service delivery.

References

Chang, H., & Choi, M. (2016). Big data and healthcare: building an augmented world. Healthcare Informatics Research, 22(3), 153-155. Retrieved from:

https://synapse.koreamed.org/search.php?where=aview&id=10.4258/hir.2016.22.3.153&code=1088HIR&vmode=FULL

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Clarizen, T. (2018). What Are the Objectives of Project Management?. Retrieved from:

https://www.clarizen.com/objectives-of-project-management/

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Coleman, N., Halas, G., Peeler, W., Casaclang, N., Williamson, T., & Katz, A. (2015). From patient care to research: a validation study examining the factors contributing to data quality in a primary care electronic medical record database. BMC family practice, 16(1), 11. Retrieved from:

https://bmcfampract.biomedcentral.com/articles/10.1186/s12875-015-0223-z

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Rouse, M (n.d). Project Scope. Retrieved from:

https://searchcio.techtarget.com/definition/project-scope

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Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on project success and on the execution of business strategies. International Journal of Project Management, 33(1), 53-66. Retrieved from:

https://www.sciencedirect.com/science/article/pii/S0263786314000519

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Running head: PROJECT PLAN

1

Project Plan

Nicholas Calhoun

Project Management

South University

January 21, 2020

Running head: PROJECT PLAN 1

Project Plan

Nicholas Calhoun

Project Management

South University

January 21, 2020