project
Guidelinefor Gap Assessment BSBPMG522
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Part 1
Q1
Student needs to use one sentence to explain the use of each project management tool.
The project management tools such as Gantt Chart, WBS and Risk Management Plan etc.
Q2
Project WBS
Project budget
Q3
Use your response to the following question in the project plan
Q4
Q5
one sentences or two for each.
Q6
Part 2
In the part, student can use the response in the project plan to address the following requirements.
PROJECT REVIEW AND LEARNING
Instructions to Students
Once the Project has been finalised (in theory), students will be required to describe the project
review and their learning from the project and the outcomes of the project in the area below:
Students have 30 minutes to complete this section.
From the project, my findings in reviewing the project; the learning and the outcomes of
the project have been:
STUDENT CAN TALK ABOUT WHAT THEY HAVE ACHIEVED AND THE LESSONS THEY
LEARNED ACCORDING TO THE FINAL REPORT.
Student
Gap Assessment for
BSBPMG522 Undertake Project
Work
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 2
WRITTEN QUESTIONS
Instructions to Students
Students are to complete all 6 Written questions.
A time limit of 60 minutes will be provided to answer all 6 questions.
This is an open book activity and students can use a variety of sources of information to
answer the questions. Any reference to sources materials on the internet, must be listed.
Assessors will provide students with the due date for this assessment.
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 3
Question 1
Provide five examples of project management tools and explain how each of these tools
contribute to the success of a project in the template below:
Project Management tool How each of these tools contribute to a
project’s success
Question 2
What types of documents are commonly used in defining the parameters of a project?
Please list at least 2.
Question 3
Explain in 25 words or more processes for identifying and managing risk in a project.
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 4
Question 4
Explain in 20 words or more your organisation’s mission, goals, objectives and operations
and how projects relate to each of these.
If you do not have an organisation that has mission, goals, objectives and operations, please
source an organisation through the internet and explain their mission, goals and objectives
and operations and how projects would relate to each of these.
Include in your explanation what would happen if a project did not align with an
organisation’s mission, goals, objectives and operations.
Question 5
Explain in 20 words or more your organisation’s (or an organisation that you have sourced
through the internet) procedures and processes that are relevant to managing a project,
which includes the areas below:
Project Area Detail the key points relating to project management
procedures and processes for each area
Lines of authority and
approvals
Quality assurance
Human resources
Budgets and finance
Record keeping
Reporting
Question 6
Provide a minimum of 4 legislative and regulatory requirements in relation to project work,
including work health and safety (WHS) requirements
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 5
RESULTS SHEET – To be completed by the assessor
Student Name:
Trainer/Assessor Name:
Date of Assessment:
Unit of Competency: BSBPMG522 Undertake project work
Tasks
Response
Comments
Satisfactory Not Satisfactory
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Were source references
provided? Y / N
Feedback to Student:
Student’s overall
performance is:
Satisfactory Not Satisfactory
Is re-assessment
necessary?
Yes No
Trainer/Assessor
Signature:
Date:
Student Signature: Date:
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 6
PROJECT ASSESSMENT
Instructions to student
1. Based on the email below, you are to develop a Project Plan, which will need to include:
• project scope
• project stakeholders, including own responsibilities
• relationship of project to organisational objectives and other projects
• reporting requirements
• resource requirements
• deliverables
• work breakdown
• budget and allocation of resources
• timelines
• risk management
• recordkeeping and reporting
2. You may use your own Project Plan, or complete the Project Plan Summary template
provided.
3. During the Project, you will be required to demonstrate that you are able to consult and
communicate with the relevant stakeholders you have identified in your project plan.
4. You will need to be observed setting up a meeting with other key stakeholders (who can
either be your class mates, or other nominated people).
5. Your Assessor will observe you consulting and communicating and document their
observations using the Observation Checklist document, on page 9
6. You have 8 hours to research; consult and communicate and complete the Project Plan.
7. Once the Project Plan has been theoretically achieved, you will need to complete the
document ‘Project Review and Learning Document’
8. Your assessor will provide you with your assessment submission due date.
Project Assessment
Project Assessment
• Project Plan Summary
• Observation Checklist
• Project Review and Learnings document
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 7
EMAIL – STUDENT’S – PLEASE READ
To: You
From: tina.hughes@cbsa.com.au
Date/time: August 1st, 8.05am
Subject: Project Brief
To You,
Thank-you for agreeing to lead this project on such short notice. As you know, our annual charity events are
a big part of our community engagement strategy and from experience, they can be a lot of fun to plan!
Beyondblue are an amazing charity, so it will be fantastic that we can raise some much-needed funds for
them.
We are looking at this charity event to be completed in the next 6 weeks. As you are aware, our organisational
goals and objectives are to provide quality care for our customers and we would like to demonstrate this with
our annual charity event.
As far as the dinner dance goes, I am thinking that the following activities will be a must:
Dinner and drinks
Dancing
Prize raffles
Merchandise store
Beyondblue information stalls or other creative ways to share information
I did make some preliminary calls to venues and obtained the following quotes:
Arc convention centre: $15,000 (room + food and drinks package for 50 people)
Gala ballroom at the Tivoli: $10,000 (room + food and drinks package for 100 people)
Hilton paradise function room: $25,000 (room + food and drinks package for 150 people)
Of course, you and the project team can decide the finer details, but these activities and quotes a starting
point. Please provide details in your Project Plan of the budget requirements for everything that you will
need for this event.
As you are aware, we will need to recruit some staff for this event – to manage everyone.
I look forward to seeing your draft project plan and we can discuss details further in the project planning
meeting.
Kind Regards,
Tina Hughes
Sales and Marketing Manager
300 Fictional Way, Sydney, NSW 2000
Phone: 1800 111 222
www.cbsa.com.au
Home
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 8
PROJECT PLAN SUMMARY TEMPLATE
Students – : you may either source your own Project Plan template, or use the template below
to detail the requirements for the Project.
Project Scope
Scope of Work
Project Stakeholders and their responsibilities
Stakeholder Work breakdown
Responsibility
Reporting
Requirements
Timeline for
Deliverables
Organisational Objectives and relationship to Project
Organisational Objective Project Relationship
Resource requirements and budgetary costs
Resource Requirement Budget
Risk management
Identified Risks Risk Management
Communications Plan
Communication Medium Relevant stakeholders Timeline for
communications
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 9
Achieving Project Deliverables
Initiatives/Solutions offered to support
stakeholders achieve deliverables
Relevant stakeholders
Record Keeping
Records Stakeholder Responsibility
DOCUMENT ACCEPTANCE and FINALISATION RELEASE NOTICE
The Project Plan is a managed document. This document is authorised for release once all signatures have
been obtained.
PREPARED: DATE:___/___/___
(for acceptance) (, Project Manager)
ACCEPTED: Tina Hughes DATE:___/___/___
(for release) (Project Sponsor, )
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 10
CONSULT AND COMMUNICATE PLANNING MEETING
Student’s Instructions:
STUDENTS WILL NEED TO DEMONSTRATE THAT THEY ARE ABLE TO CONSULT AND COMMUNICATE
WITH THEIR STAKEHOLDERS.
Assessors will observe you consulting and communicating with stakeholders.
During the observation, the assessor will be assessing whether the student is able to:
Provide an overview of the purpose of the project, explaining how the project meets
organisational objectives and aligns with related projects
Provide an overview of each section of the plan
Use consultative techniques to allow the project team to be engaged and express their
ideas
Explain your roles and responsibilities, and the project teams’ roles and responsibilities
clearly
Collaborate with the team to finalise roles, activities, timelines and the budget
Use effective negotiation skills to decide on final roles, activities, timelines and the
budget
Seek clarity from the project sponsor when issues arise during the meeting.
Use effective listening and questioning skills to seek information, clarify information
and confirm understanding
Ask for final approval of the budget and plan from the project sponsor
Provide appropriate support to project team members throughout the meeting
Use open body language and clear verbal communication throughout the meeting
Adhere to relevant organisational and legislative requirements throughout the meeting
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 11
OBSERVATION CHECKLIST
Student’s name
Assessor’s name
Unit of competency
BSBPMG522 Undertake Project Work
Assessment period
Start date: End date:
Time
30 minutes
Describe the context and any
possible implications
During the demonstration of skills, did the
student perform the following?
Yes No Comment
Provide an overview of the purpose of the
project – explaining how the project meets
organisational objectives and aligns with
related projects.
Provide an overview of each section of the
plan.
Use consultative techniques to allow the
project team to engage and express their ideas
Explain each person’s role and responsibilities
Collaborate with the team about their roles,
activities, timelines and each budget
requirement
Use effective negotiation skills
Seek to clarify issues when they arise from
Project Sponsor and seek final approval from
Project Sponsor
Using effective listening and questioning skills
Provide support to project team members
Use open body language and clear verbal
communication
Demonstrate an understanding of
organisational and legislative requirements
Feedback to student:
The student’s observation performance was:
Satisfactory Not satisfactory
Student’s signature: ………………………………………………….. date ……………………….
Assessor’s signature: ……………………………………………….. date ……………………….
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 12
PROJECT REVIEW AND LEARNING
Instructions to Students
Once the Project has been finalised (in theory), students will be required to describe the project
review and their learning from the project and the outcomes of the project in the area below:
Students have 30 minutes to complete this section.
From the project, my findings in reviewing the project; the learning and the outcomes of
the project have been:
Wall Street College
BSBPMG522 Undertake Project Work Gap Assessment
Student Gap Assessments 13
RESULTS SHEET – To be completed by the assessor
Student Name:
Trainer/Assessor Name:
Date of Assessment:
Unit of Competency: BSBPMG522 Undertake Project Work
Tasks
Response
Comments
Satisfactory Not Satisfactory
Project Assessment
• Project Plan
Project Assessment
• Observation Checklist
Project Assessment
• Review and
Learnings document
Were source references provided? Y / N
Feedback to Student:
Student’s overall performance
is:
Satisfactory Not Satisfactory
Is re-assessment necessary? Yes No
Trainer/Assessor Signature: Date:
Student Signature: Date:
PROJECT PLAN SUMMARY TEMPLATE
Project Scope
Project Stakeholders and their responsibilities
Scope of Work
