As you learned in the module lesson, jobs can become outdated. Processes may no longer be effective and new requirements may be needed based on technology development and marketplace changes. Many organizations do not frequently evaluate their jobs in terms of analyzing the function and the value of what they produce, and therefore many organizations do not update their job descriptions on a regular basis.

For this milestone, you may need access to the following resources:

• Job Description Template 
• Example Job Description
• careerbuilder-  https://www.careerbuilder.com/
• Indeed- https://www.indeed.com/
• Monster.com- https://www.monster.com/
• Nexxt- https://www.nexxt.com/
• Linkedin- https://www.linkedin.com/

To successfully complete this assignment, view the

Milestone 1 Rubric document.

MGT 3320: Human Resources

Milestone 1: Analyze Job Specifications and Write or Assess a Job Description

Guidelines and Rubric

Overview:

As you learned in the module lesson

,

jobs can become outdated. Processes may no longer be effective and new requirements may be needed based on technology development and marketplace changes. Many organizations do not frequently evaluate their jobs in terms of analyzing the function and the value of what they produce, and therefore many organizations do not update their job descriptions on a regular basis.

Prompt:

For this milestone, you will examine the tools associated with job analysis and establishing an effective job description.

Specifically, you will choose ​ONE​ of the following three options:

1. Evaluate the position description for a job you currently have or have held in the past.

2. If you cannot obtain a copy of the PD for a job you currently have or have held in the past, write one based on your experience working in that position. See the Job Description Template document (available in Blackboard), which is available as a tool to help you write an original job description, though using this template is not required. Also see the Example Job Description document (available in Blackboard) for an example of a good job description.

3. If you have never had a job, do one of the following:

a. Write a position description for a role you have experience with, such as a volunteer or participant in some kind of organization such as a sports team, a student, a group or club leader, etc. Describe the roles and responsibilities that were expected of you in that position to write a “position description,” incorporating the critical elements you’ve learned about in this module

b. Search a job board such as ​

CareerBuilder.com

​
, ​

Indeed

​
, ​

Monster.com

, ​​Nexxt, ​ ​
Linkedin​
or any other site that more relevant to an area of the field or specific industry you are interested in and identify an opening for a position in an industry that you are interested in. Save a copy of the job advertisement and position description as a PDF and assess the position description.

If you choose to write a job description for a job position you currently have or previously have held, ensure that your job description submission contains the following ​critical elements​:

· Describe the basic purpose of the position

· Identify a list of 10-15 essential functions for which the position is directly responsible

· Thoroughly outline the qualification requirements for this position

MGT 3320: Human Resources

· Realistically describe the physical and environmental requirements for the position

If you choose to evaluate a job description for a job that you previously held or currently hold, or one that you are interested in learning more about, ensure that you submit the following ​critical elements​:

· Attach a copy of the job description as a separate PDF document (do not just link to job boards as postings for available positions may be deleted once they are filled!)

· Include a written evaluation addressing the following:

○ Explain where the job description came from (whether you obtained it from a current or past employer, or found it in a job board) ○ Evaluate the description of the basic purpose of the position

○ Evaluate the description of essential functions for which the position is directly responsible

○ Evaluate the description of the qualification requirements for this position

○ Evaluate the description of the physical and environmental requirements for the position

Rubric

Guidelines for Submission:​ Your assignment should be submitted as a Microsoft Word document. If you evaluated an existing position description, be sure to also include a saved PDF copy of the original position description with your submission.

Instructor Feedback:​ This activity uses an integrated rubric in Blackboard. Students can view instructor feedback in the Grade Center.

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XYZ Corporation

JOB DESCRIPTION

“Commonly associated” is not intended to mean always or only. There may be different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

Manager

Approval: Date:

This job description may be revised by the Company from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor to limit the Company’s right to assign other functions to an employee in this position

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XYZ

Corporation

JOB DESCRIPTION

JOB TITLE:

Purchasing Agent

DEPARTMENT:

Operations

LOCATION:

City, State

DATE PREPARED:

3/1/2019

REPORTS TO:

VP Administration

DIRECTLY SUPERVISES (TITLE): None

BASIC:​ Purchase the highest quality of merchandise at the lowest price possible based on extensive market research or past knowledge/past purchases with the construction field. To prepare reports, participate in meetings and presentations as may be required from time to time.

ESSENTIAL FUNCTIONS:

1. Issue purchase orders/work orders for Plants, Trucking, Equipment, and some field operations as deemed necessary

2. Tracking meters for projects and ensuring meters are read in timely fashion.

3. Helping all departments ordering parts and following orders until delivery.

4. Preventative Maintenance-Ordering filters and bundling prior to maintenance performed on trucks and equipment.

5. Research and evaluate suppliers pricing based on quality, selection, services, support, availability, reliability, production, and distribution capabilities.

6. Analyze past prices to determine purchasing trends, etc.…

7. Maintain XYZ inventory on particular account as deemed necessary with potential to increase to keep up with demand

8. Negotiate existing contracts with suppliers and vendors.

9. Track/monitor shipments to ensure goods are on time and handle issues that arise in shipping processes.

10. Meet with vendors/suppliers to maintain good working relationships to ensure adequate pricing/services are being received.

11. Dispatches parts runners for equipment, trucking, plant, office, and field needs based on demand.

12. Ordering shop supplies based on needs for equipment, trucking, and plants. Ensuring orders are filled as needed.

13. Verifying orders delivered at shop prior to signing.

14. Paperwork handling liaison between shop and office.

15. Handle and track warranty claims

16. Update and correct workorders (tablet) handled by mechanics and help with instruction when they are using issued tablets

This job description may be revised by the Company from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor to limit the Company’s right to assign other functions to an employee in this position

PHYSICAL AND VISUAL ACTIVITIES:​ Physical and visual activities that are commonly associated with the performance of the functions of this job:

Sitting (75%), Bending (5%), Standing (5%), Lifting up to 50 pounds (5%), Reading (90%), Computer work (95%), Copying (30%), Hearing and Talking (100%), Accuracy (100%), Reading fine print (100%), Walking (25%), Crouching (25%), Filing (50%)

ENVIRONMENTAL/ATMOSPHERIC CONDITIONS:​ Plant and mechanical (shop) environment,

air-conditioning in the summer, and heat in the winter, can have dusty and chemical odor conditions, shop and construction oriented environment.

JOB QUALIFICATION REQUIREMENTS:

Include only the minimum hiring qualifications.

Knowledge:

1. Setting up of jobs to meet internal and external customer requirements.

2. Understanding of various standard business practices, or capable of learning.

3. Understanding of and ability to read and work with reports, spreadsheets, etc.

4. Ability to complete required daily, weekly, monthly, quarterly and annual reports

5. Understanding of work process flow.

6. Understand of basic accounting as it relates to purchase orders

7. Understanding of how to set up and monitor purchase orders and cost associated 8. High School or equivalent, some college preferred.

Experience:

1. Minimum three (3) years purchasing experience.

2. Three to five (

3

– 5) years in an industrial/manufacturing environment preferred.

3. Proficient in Microsoft office and general computer skills

4. Strong written and verbal communication skills

5. Ability to defuse frustrated and angry individuals

6. Ability to “professionally” challenge others when the purchase process is not followed

7. Ability to work in a fast paced environment. 8. Ability to organize and maintain job request

9. Ability to work with and handle deadlines.

10. Ability to understand work flow process and filing systems.

11. Detail oriented.

Machines, Tools and Equipment (Office and Industrial), Software:

1. Computer

2. Working knowledge of Street Smarts or Vista software .

3. Word for Windows

4. Microsoft Excel

5. Email

6. Fax Machine

7. Telephone system

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Licenses/Certification:

None specific

Commercial Drivers License

Working Conditions:

1. Non-flex regular office hours

2. May from time to time work alone

3. Fast paced environment

4. Able to work defined schedule (early hours start time)

Other Requirements:

1. Dependable.

2. Good judgment.

3. Flexible.

4. Able to work extended hours when required (including some weekends).

5. Ability to read, write, speak, and understand English Language.

6. Capable of making decisions.

7. Good communication skills.

8. Results oriented.

9. Accuracy

10. Professional in appearance and language

11. Good phone skills

12. Maintain confidentiality

13. Bi-lingual prefered

“Commonly associated” is not intended to mean ​always​ or ​only​. There may be different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

Manager

Approval: Date:

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