Practice Treatment Regularity for EHR Procurement For Dr. Jean Simmons Contrivance Charter Review Draft Approved by Contrivance Team Tconducive of Content Strategic expectation3 Contrivance Overview3 sights and objectives4 Contrivance Scope5 Deliverables5 Contrivance Sketch Assumptions5 Age Course of Key Contrivance Milestones7 Contrivance Organization8 Team Members8 Roles9 Contrivance treatment10 Risks & Risk Treatment Approach10 Issue and Scope Management12 Communication Plan12 ignatures14 ------------------------------------------------- Strategic expectation The sidearm of the clinic is comprised short.. The contrivance expectation is to endue in crowd, office form improvements, technology infrastructure and new usage treatment regularity to cater operational fixture and to aid augmentation and applicconducive operational objectives for contiguous 5 to 7 years.
------------------------------------------------- Contrivance OverviewWe are occupied in a procurement form for a new usage treatment regularity (EHR regularity) for our clinics and bloom cores. The new regularity conquer restore the exoteric tract installed regularity. This regularity has promoted us polite but has diverse suggestive limitations. It has been recently concluded that elevate enduement in the exoteric tract installed regularity should demur and an blendd EHR regularity from an schemeatic vendor be procured to restore it.We feel to-boot attested a scarcity to lay-open the inner IS/IT resources insist-upond to contrive and entertain-effect the new regularity. The sights set for this contrivance are to feel a authorized lessen for new EHR regularity on a tightly inferior age course, and to feel begun the form of construction the inner faculty to successfully instrument, contrive, and entertain-effect the regularity into the advenient. We feel occupied consultants to sketch and share in a contrivance to selecteded EHR regularity and lessen delay a vendor in this age form.
To end these sights, the contrivance conquer insist-upon: * Commitment from contrivance stakeholders including constructional treatment, clinic treatment, contrivance team, and technology staff * The availpower of resources (including suggestive staff age) to aid the tenor of haughty nature giveables by the consultants * A clinic contrivance chief to feel the day to day communications and logistics * Rapid apology and decision-making by stakeholders, executives, contrivers, and other contrivance participants delayin their elucidated scopes of authorityThe EHR regularity procurement contrivance vivid in this tender conquer embody indecent conspicuous countenances: Contrivance Initiation, RFP Lay-open an HER regularity, System/Vendor Selection, and Vendor Contracting. ------------------------------------------------- sights and objectives Diverse haughty-level sights and objectives feel been attested. These can to-boot be considered powerful principles as the team moves though the regularity selectedion form. * The EHR regularity must be "user friendly" to prepare telling trailing and operations in a unswerving paced environment.The consultants conquer acceleration perspicuously elucidate “user friendly” so this accommodation can be comprised in the RFP and objectively evaluated during the selectedion form. * The EHR regularity must aid the constructional sight of augmentation, having the faculty to layer up to 20 clinics. * The EHR regularity must prepare ameliorate utilization of our exoteric facilities and staff, acknowledgeing for as manifold as 200,000 enduring visits a year by 2010.
* The EHR regularity scarcitys to cater staff delay a instrument to augment operational efficiencies, enabling staff to cater ameliorate and unswervinger employment to endurings. The EHR regularity scarcitys to be accordant delay best of construct Electronic Medical Records (EMR) contacts or be an blendd regularity delay EHR regularity/EMR components, although generous blown EMR functionality is not on the close account horizon. * The EHR regularity scarcitys to feel serviceconducive or largely lay-opened interfaces to some tangible inner software contacts. * The EHR regularity scarcitys to cater interconnectivity delay all our sites to be conducive to trace endurings who affect employments at multiple sites. * The EHR regularity scarcitys to be pliant to exexchange delay office, premise, billing, and reporting scarcitys.An "open" premiseshameful delay the power to criticise premise and originate reports on all premise elements that are smitten and stored in the regularity is desired. Satisfaction of reporting delay a commercially serviceconducive report-writer is a must.
* The EHR regularity scarcitys to feel the power to tellingly circumcircumnavigate the EHR regularity using twain keyboard commands and a mouse. * The contact must be accordant delay exoteric technology standards to enconducive interoperpower delay other contacts, satisfaction of reporting and vestibule to premise for exploration, resolution, and reporting. The vendor must manifest fixture, longevity, and a forcible, proven chronicles of meritorious customer aid. * The vendor and emanation must manifest proven acquirements and trial in California in resembling enhancement as ours, including employments, regulatory and funding.* The contact must aid multi-site scheduling and blend delay use of a ole core. * The EHR regularity must feel the flexibility to adduce web-installed functionalities that conquer acknowledge us to grasp usage of new office models, to constitute emanationivity usages through oncourse provision functionality, and to leverage the capabilities of the Internet delayin the regularity. The technical erection of the EHR regularity must cater for scalpower so we conquer not outgrow the regularity and built in plethora so tshort is no disconnected purpose of want.
Sidearm censorious regularitys insist-upon this faculty. * The technical erection of regularity and software must cater comfortconducive track to creating and enhancement up exhaustive luxuriant, co-processing core for uneasiness restitution. * We insist-upon a regularity that aids the accommodations of their entirety constructional, including growing the donor shameful, providing brotherhood outreach employments, and construction the activist shameful. The EHR regularity must be alert delay all HIPAA regulations.Project Scope Deliverables * Contrivance Charter * Contrivance Timeline/Work Breakdown Structure * Operational Assessment, Needs Assessment, Form Flow Diagrams and Regularity Sketch * Technology Treatment Assessment * Functional Requirements * Technical Requirements * Request for Tender (RFP) Document * Vendor/System Overview Resolution * Tender Evaluation Criteria and Worksheet * Site Visit Evaluation Worksheet Vendor Interview Evaluation Criteria Worksheet * Vendor Interview Agenda, Scenarios and Participant Criteria * Due Diligence Resolution * Functional and Technical Specifications * Best and Final RFP * Lessen Appendices * Legal Review of Lessen and Appendices * Lessen delay EHR regularity Vendor Contrivance Sketch Assumptions The aftercited is a roll of assumptions used as the premise for the sketch of this contrivance: * Three or indecent vendors conquer be considered installed on their construction’s proven power to give and aid EHR regularity regularitys in California.Tshort are diverse disconnected but akin contrivances that scarcity to be coordinated delay this one. The reengineering, redesign, and standardization of clinic, billing, and schedule workflow procedures conquer be finalized as the lessen is nature negotiated delay the vendor of select.
An upgrade of the technology infrastructure conquer scarcity to be exhaustived by the instrumentation countenance of the contrivance. * Age is of the entity as the power as the exoteric regularity conquer not adequately promote our scarcitys going eager. * The EHR regularity roject is a haughty pre-eminence contrivance to the construction and the treatment team conquer aid staff to aid that they conquer be conducive to share and add in a agely and telling form.